This service pertains to transactions or requests for copies/certified true copies of documents/records (e.g., DBM internal issuances, released documents, and other budget-related action documents) within the custody of the DBM Regional Offices.
Office or Division
| OFFICE OR DIVISION: | Regional Offices (ROs) NCR, CAR, I-XIII, Finance and Administrative Division (FAD) |
| CLASSIFICATION: |
Simple |
| TYPE OF TRANSACTION: |
G2G - Government to Government |
| WHO MAY AVAIL: | DBM Officials and Employees |
Checklist of Requirements
|
CHECKLIST OF REQUIREMENTS |
TYPE AND NUMBER OF COPY |
WHERE TO SECURE |
|
1 original copy |
FAD (Records Unit) |
Client Steps
DBM Regional Offices (DBM-ROs)
|
CLIENT STEPS |
AGENCY ACTION |
FEES TO BE PAID |
PROCESSING TIME | PERSON RESPONSIBLE |
|
1. Fill-out Records Request Form and submit request to Records Unit/ FAD |
1. Receive request |
None | 1 hour |
Records Control Coordinator/ Document Management System (DMS) Focal Person
DBM ROs
|
| 2. None | 2. Evaluate request, and retrieve/certify copies of documents/ records |
None |
1 working day |
Administrative Officer (AO) III (Records Officer)
DBM ROs
|
| 3. None | 3. Review and recommend approval of request and copies of documents/ records | None | 7 hours |
Supervising AO/Chief AO
DBM ROs
|
| 4. None | 4. Recommend/ Review and approve release of copies/certified true copies of documents/ records | None | 7 hours |
Assistant Regional Director/ Regional Director (RD)
DBM ROs
|
| 5. Receipt of copies/certified true copies of documents/ records from FAD (Records Unit) | 5. Release copies/certified true copies of documents/ records | None | 1 hour |
FAD (Records Unit)
DBM ROs
|
| 5.1 Accomplish Feedback Form |
5.1 Ensure accomplishment of the feedback form to denote a closed transaction |
|||
| TOTAL | None | 3 working days |
