Regional Offices (ROs) NCR, CAR, I-XIII, Finance and Administrative Division (FAD)

Simple

G2G - Government to Government

CHECKLIST OF REQUIREMENTS

TYPE AND NUMBER OF COPY

WHERE TO SECURE

A. Goods/Services:

1. Purchase Order
2. Approved Consolidated Abstract of Bids, Post Qualification, Evaluation Report and Bids and Awards Committee (BAC) Resolution
3. Certificate of Exclusive Distributorship, if applicable
4. Request for Quotation reviewed and signed by the BAC members
5. Approved Purchase Request
6. Delivery receipt (for Goods) or Statement of Account/Billing Statement (Service)
7. Signed Inspection and Acceptance Report
8. Approved Annual Procurement Plan (APP) / Supplemental APP
9. Property Acknowledgment Receipt or Inventory Custodian Slip, if applicable
10. Report of Waste Materials, if applicable
11. Post-Inspection Report, if applicable

One (1) of each copy

A.

1. Financial and Administrative Division (FAD)
2. FAD
3. Requesting entity (Supplier)
4. BAC Secretariat / FAD
5. FAD
6. Requesting entity (Supplier)
7. FAD (℅ Inspection Committee)
8. FAD
9. FAD
10. FAD
11. FAD

B. Communication/Telephone Expenses/ Cable Charges/ Electricity and Water Expenses/ Other Utility and General Services:

1. Billing Statement
2. Certification by Agency Head of his authorized representatives that all National Direct Dial (NDD), National Operator Assisted Calls and International Operator Assisted Calls are official calls.

B:

1. Requesting Entity (Supplier)
2. FAD

C. For Extraordinary and Miscellaneous Expenses:

1. Receipts and/or other documents evidencing disbursements, if there are available, or in lieu thereof, certification executed by the official concerned that the expense sought to be reimbursed have been incurred for any of the purposes contemplated under the provisions of the General Appropriations Act (GAA) in relation to or by reasons of his position.
2. Other supporting documents are necessary depending on the nature of the expense charged.

C:

Requesting entity

D. For Janitorial and Security Services:

1. Proof of payment of SSS Contributions of Employees
2. Proof of payment of Pag-IBIG Contributions of Employees
3. Proof of payment of PhilHealth Contributions of Employees
4. Proof of payment of Salaries/Wages of Employees
5. Daily Time Record (DTR) or Certification by the Chief Administrative Officer that security/janitorial services were duly rendered
6. Statement of Account

D:

Requesting entity (Agency)

E. For Cultural and Athletic Activities:

1. Budget estimates approved by the Head of Agency
2. Same requirements for the purchase of goods/services depending on the nature of expense

E.

Finance and Administrative Division