Regional Offices (ROs) NCR, CAR, I-XIII, Administrative Service, Offices of the Assistant Secretary and Undersecretary for BPE Group, Office of the Assistant Secretary and Undersecretary for LGRO Group, and Office of the Secretary (OSEC)

G2G - Government to Government

CHECKLIST OF REQUIREMENTS

TYPE AND NUMBER OF COPY

WHERE TO SECURE

1. Letter from the head of the requesting entity containing the following information:
   1. Justification disclosing the number, type, quantity, specifications and comparative costing of the requested vehicles;
   2. User-official, deployment by organizational unit, and/or activities/purposes for which the vehicle will be used; and
   3. Proof of authorization, fund source and its availability, as follows:

1. Certification by its Chief Accountant that funds for the acquisition are available; and
2. Bureau of Treasury certification of deposited collection

For LWDs and SUCs:

1. Board resolution approving or authorizing the purchase of the motor vehicle/s; and
2. Certification by its Chief Accountant that funds are included and available under the operating budget approved by the Board

For LGUs:

1. Certification from the local chief executive attesting that (i) a Sanggunian Resolution has been approved endorsing the purchase of motor vehicles; (ii) the request for acquisition is part of the Local Development Investment Program and Annual Investment Program; and (iii) funds are available for the purpose
2. Duly accomplished Motor Vehicle Inventory and Re-Fleeting Program Form (MVIRUP), as prescribed in Annex D of BC No. 2022-01 dated February 11, 2022, if not yet submitted during the year
3. Approved Annual Procurement Plan for the year showing inclusion of the procurement of the motor vehicle; and
4. Endorsement letter from the Department Secretary, in the case of the attached NGAs and Regional Offices, and the Local Water Utilities Authority in the case of the LWDs

Additional requirements for Replacements under Item 12.3 of BC No. 2022-01:

1. Duly accomplished Inventory and Inspection Report of Unserviceable Property (IIRUP) (Annex E of BC No. 2022-1);
2. A Statement of the recurring repair/reconditioning expenses for the two-year period prepared by the General Services Division personnel or equivalent and certified by the agency head; and/or
3. Certification of emission testing results by accredited providers."

1 of each original copy