For issuance of SARO including New Budgetary Provisions not included in the NEP/GAA

For Decentralized NGAs, except DPWH:

1.    Special Budget Request

2.    BED No. 1

3.    BED No. 2

4.    BED No. 3

5.    Office of the President (OP) Approval for budgetary items tagged as such, as applicable (to be requested by the DBM from the OP once the request is evaluated by the DBM)

6.    Other authorization documents or documentary requirements as specified in applicable circulars, issuances, and existing guidelines (i.e., Fund release guidelines)

SUCs:

1.    Special Budget Request

2.    BED No. 1, 2 and 3

3.    Board Resolution

4.    Other authorization documents or documentary requirements as specified in applicable circulars, issuances, and existing guidelines (i.e., Fund release guidelines)

Infrastructure Projects

a.    Project profile, based on the format of Budget Preparation (BP) Forms 202 (LFPs)/203 (FAPs)

b.    DPWH clearance for building structural integrity/resiliency, signed picture of geo-tagged actual location of project/activity

c.     DENR – for environmental clearance

d.    Approved Land use Development and Infrastructure Plan (LUDIP), as evaluated and recommended by CHED, in accordance with R.A. No. 11396

Non-Infrastructure Projects

a.    Project profile, based on the format of Budget Preparation (BP) Forms 202 (LFPs)/203 (FAPs)

b.    Information Systems Strategic Plan (ISSP)

c.     MITHI Steering Committee endorsement

d.    Inventory/list and description for equipment, furniture and fixtures

e.    Endorsement by the DOE-Inter-Agency Energy Efficiency and Conservation Committee (IAEECC) for Government Energy Efficiency Projects

f.      Board Approved PRE

g.    Certification on the Number of Qualified Enrollees for FHE

h.    Consolidated Free Higher Education Billing Statement (Form 1)

i.      Free Higher Education Billing Details/List of the Actual Number of Enrollees and fees authorized under R.A. No. 10931 certified correct by the chief accountant and approved by the head of the SUC (Form 2)

Centrally-Managed Items

a.    List of specific implementing units (IUs) and amount allotted to each IU

Modification in the Allotments Issued (in the case of Decentralized Agencies)

1. Special Budget Request
2. Latest FAR No. 1 and FAR No. 1A to show balances per PAP and object of expenditure
3. BED No. 1, as revised
4. BED No. 2, as applicable
5. Justification for the proposed modification

6.    Certification of Actual Deficiency and Sources of Funds identifying the affected P/A/Ps and objects of Expenditure (“From” and “To”) using the duly signed Modification Advice Form (MAF) based on the latest guidelines on the release of funds

7.    Letter from the Head of the requesting entity

Use of Savings for Augmentation of Deficient P/A/Ps

1.    Special Budget Request

2.    FAR No. 1

3.    FAR No. 1A

4.    BED No. 1

5.    BED No. 2

6.    Certification of how Savings were generated pursuant to existing guidelines

7.    Justification

8.    Details of Savings and Augmentation of Deficient P/A/Ps