The service pertains to the release of funds appropriated to decentralized national government agencies (DepEd, DPWH, DOH, TESDA, CHED), and state universities and colleges (SUCs) subject to the approval of the DBM Secretary and/or the Office of the President. The applicable set of documentary requirements may vary according to the nature of each transaction.
Office or Division
OFFICE OR DIVISION: |
Regional Offices (ROs) NCR, CAR, I-XIII, Administrative Service, Offices of the Assistant Secretary and Undersecretary for BPE Group, Office of the Assistant Secretary and Undersecretary for LGRO Group, and Office of the Secretary (OSEC) |
CLASSIFICATION: | Highly Technical |
TYPE OF TRANSACTION: | G2G - Government to Government |
WHO MAY AVAIL: | SUCs and Decentralized NGAs (e.g., DepEd, DOH, TESDA, CHED, DPWH), and MMDA for DBM-NCR |
Checklist of Requirements
CHECKLIST OF REQUIREMENTS |
TYPE AND NUMBER OF COPY |
WHERE TO SECURE |
|
|
1 of each original copy |
Requesting government entity unless otherwise indicated |
Client Steps
DBM Regional Offices (ROs)
CLIENT STEPS |
AGENCY ACTION |
FEES TO BE PAID |
PROCESSING TIME | PERSON RESPONSIBLE |
1. Submit agency request to RO-CPRU/ Records Unit |
1. Receive agency request |
None | 2 hours |
Budget Management Analyst (BMAN), Budget and Management Specialist (BMS) I and II, Senior BMS (SRBMS), or Supervising BMS (SVBMS)[1] or RO-CPRU/ Records Control Coordinator (RCC)/ Document Management System (DMS) Focal Person
DBM ROs
|
1.1 None |
1.1 Upload all documents to DMS |
None |
RO-CPRU/ RCC/ DMS Focal Person
DBM ROs
|
|
1.2 Receive DMS-generated acknowledgement receipt (AR) |
1.2 Issue DMS-generated AR and send hardcopy to Technical Division concerned |
None | ||
2. None |
2. Evaluate request and prepare the following action documents:
⮚ Working / Evaluation / Processing Sheet
⮚ Information Letter to Agency/SUCs on submission of request to CO
⮚ MFS
⮚ Memorandum for the President, if requiring OP approval
|
None | 5 working days |
BMAN, BMS I, II, SRBMS, or SVBMS
DBM ROs
|
3. None | 3. Review and recommend approval of action documents | None | 2 working days |
SVBMS / Chief BMS (CBMS)
DBM ROs
|
4. None | 4. Recommend/ Review and approve action documents | None | 2 working days |
Assistant Regional Director (ARD) / Regional Director (RD)
DBM ROs
|
4.1 None |
6.1 Initial/Sign draft action documents |
None | ||
5. Receive Letter from RO-CPRU/ Records Unit |
5. Receive and release approved action documents |
None | 2 hours |
RO-CPRU / Records Unit / DMS Focal Person
DBM ROs
|
6. None |
6. Receive recommendation
|
None | 1 hour [2] |
Administrative Assistant (ADAS) I, and Administrative Officer (AO) I, III and V
AS-CRD
|
6.1 None |
6.1 Upload all documents to DMS |
None | ||
6.2 None |
6.2 Issue DMS-generated AR and send hardcopy/digital copy to Office of Assistant Secretary for BPE Group |
None | ||
7. None |
7. Receive, record, and submit to Assistant Secretary for BPE Group | None | 3 hours |
Executive Assistant
BPE Group
|
8. None | 8. Review and endorse action documents | None | 3 working days |
Assistant Secretary
BPE Group
|
9. None | 9. Review and recommend approval of action documents | None |
Undersecretary
BPE Group
|
|
10. None | 10. Review and approve and sign MFS and action documents, and Memorandum for the Executive Secretary, if requiring OP approval | None | 3 working days |
DBM Secretary
OSEC
|
11. None | 11. Send approved action documents to AS-CRD | None | Administrative Aide VI / EA IV OSEC | |
12. None | 12. Release approved MFS and action documents, and Memorandum for the Executive Secretary, if requiring OP approval | None | 2 hours |
ADAS I, and AO I, III and V
AS-CRD
|
13. None | 13. Receive approved MFS/MFP | None |
BMAN, BMS I, II, SRBMS, RVBMS DBM ROs [3] or RO-CPRU/ RCC/ DMS Focal Person
DBM ROs
|
|
13.1 None |
13.1 Upload all documents to DMS |
None |
RO-CPRU/ RCC/ DMS Focal Person
DBM ROs
|
|
13.2 None |
13.2 Submit approved action documents to Technical Division concerned |
None | ||
14. None |
14. Evaluate request and prepare the following, as applicable:
⮚ Working Paper/ Evaluation Report/ Processing Sheet, if applicable
⮚ Special Allotment Release order (SARO)
⮚ Notice of Cash Allocation (NCA)
⮚ Annexes
⮚ Advice of NCA Issued (ANCAI)
⮚ Advice of SARO (ASARO)
⮚ Letter to Agency/SUCs
|
None | 10 working days |
BMAN, BMS I, II, SRBMS, SVBMS
DBM ROs
|
14.1 None |
14.1 Create SARO/NCA entry. Ensure that DMS Ref. No. is tagged in e-Budget |
None | ||
15. None | 15. Review action documents and affix initials on draft fund release documents | None | 5 working days |
SVBMS / CBMS
DBM ROs
|
16. None | 16. Review and recommend approval of action documents, and tag as “For Approval” in e-Budget | None | 3 working days |
ARD
DBM ROs
|
17. None | 17. Review and approve action documents, and tag as “Approved” in e-Budget | None |
RD
DBM ROs
|
|
18. None |
18. Print approved action documents, as applicable:
➢ NCA, if applicable;
➢ Annexes;
➢ Attachments, if any
|
None | 2 hours |
BMAN, BMS I and II, SRBMS and SVBMS/ RO-CPRU DBM ROs
|
19. None | 19. Sign action documents | None | 1 hour |
ARD/RD
DBM ROs
|
20. Access signed Obligational and/or Disbursement Authority/ies in ADRS | 20. Receive, dry seal, if applicable, and release necessary additional attachments, as applicable, in ADRS | None | 1 working day, 3 hours |
RO-CPRU/ Records Unit/ DMS Focal Person
DBM ROs
|
20.1Download Obligational and/or Disbursement Authority/ies in ADRS [4] |
20.1 Upload signed Disbursement Authority/ies in ADRS |
None | ||
20.2 None |
20.2 Tag as “Released” in e-Budget |
None | ||
TOTAL 10 | 36 working days |
[1] Assigned Officer of the Day
[2]Voluminous documents will be physically routed to the B/S/O concerned within the day
[3] Assigned Officer of the Day
[4]In accordance with Section 1, Rule XIII of Joint Memorandum Circular No. 2019-001, The Implementing Rules and Regulations of RA 11032, otherwise known as the “Ease of Doing Business and Efficient Government Service Delivery Act of 2018”