Staffing modification requests pertain to transactions relating to organization and compensation matters of decentralized national government agencies, SUCs, and LWDs, which includes creation, conversion reclassification, upgrading, transfer and abolition of position/s, and categorization/ recategorization of LWDS. The applicable set of documentary requirements may vary according to the nature of each transaction.
Office or Division
OFFICE OR DIVISION: |
Regional Offices (ROs) NCR, CAR, I-XIII |
CLASSIFICATION: | Highly Technical |
TYPE OF TRANSACTION: | G2G - Government to Government |
WHO MAY AVAIL: | SUCs, LWDs and Decentralized NGAs (e.g., DepEd, DOH, TESDA, CHED, DPWH) |
Checklist of Requirements
CHECKLIST OF REQUIREMENTS |
TYPE AND NUMBER OF COPY |
WHERE TO SECURE |
See Table D3 for the applicable requirements based on the nature of the request |
1 of each original copy |
Requesting government entity unless indicated otherwise |
Client Steps
DBM Regional Offices (ROs)
CLIENT STEPS |
AGENCY ACTION |
FEES TO BE PAID |
PROCESSING TIME | PERSON RESPONSIBLE |
1. Submit agency request to RO-Central Printing and Releasing Unit (RO-CPRU)/Records Unit |
1. Receive agency request |
None | 2 hours |
Budget Management Analyst (BMAN), Budget and Management Specialist (BMS) I and II, Senior BMS (SRBMS), or Supervising BMS (SVBMS)[1]or RO-CPRU/ Records Control Coordinator (RCC)/ Document Management System (DMS) Focal Person
DBM ROs
|
1.1 None |
1.1 Upload all documents to DMS |
None |
RO-CPRU/ RCC/ DMS Focal Person
DBM ROs
|
|
1.2 Receive DMS-generated acknowledgement receipt (AR) |
1.2 Issue DMS-generated (AR) and send hardcopy to Technical Division concerned |
None | ||
2. None |
2. Evaluate request and prepare the following, as applicable:
⮚ Approved PAL of PPSA, if applicable
⮚ Approved ERF or PASUC Computer Printout, if applicable
⮚ Incumbent positions vis-a-vis GMIS
|
None | 10 working daysNone |
BMAN, BMS I and II, SRBMS, and/or SVBMS
DBM ROs
|
2.1 None | 2.1 Create NOSCA entry (in case of SUCs and Decentralized Agencies) | None | ||
2.2 None |
2.2 Prepare the following:
⮚ Working Paper/ Evaluation Report/ Processing Sheet, if applicable
⮚ Memorandum/
⮚ Transmittal/ Approval Letter
⮚ NOSCA (for SUCs/ Decentralized Agencies) / PAL (for LWDs)
|
None | ||
3. None | 3. Review action documents and tag as “For Approval” in GMIS (for SUCs and Decentralized Agencies), and submit action documents for approval and activation | None | 5 working days |
SVBMS/ CBMS
DBM ROs
|
4. None | 4. Review and recommend for approval/ approve action documents Tag “Approved” in GMIS (for SUCs and Decentralized Agencies) | None | 3 working days |
Assistant Regional Director (ARD)
DBM ROs
|
5. None |
5. Print approved action documents:
⮚ NOSCA/PAL
⮚ Memorandum/ Transmittal/ Approval Letter
|
None |
BMAN, BMS I and II, SRBMS and/or SVBMS or RO-CPRU/ Records Unit/ DMS Focal Person DBM ROs
|
|
6. None |
6. Review final action documents and affix initials in PAL/NOSCA, if applicable, and/or submit action documents for review
|
None |
SVBMS/ CBMS/ ARD
DBM ROs
|
|
7. None |
7. Review and sign action documents | None |
1 hour |
RD
DBM ROs
|
8. Receive action documents from RO-CPRU/Records Unit Authorized agency liaison officer to sign on receiving copy of released documents, as applicable |
8. Receive, dry seal, and release NOSCA/PAL and Transmittal Letter | None | 1 working day, 6 hours |
RO-CPRU/ Records Unit/ DMS Focal Person
DBM ROs
|
8.1 None | 8.1 Tag as “Released” in DMS | None | ||
8.2 None | 8.2 File documents for Archiving | None | ||
TOTAL | 20 working days |
[1]Assigned Officer of the Day
Documentary Requirements
See Table
Table D3- Documentary Requirements for the Release of Funds
DBM Service | Documentary Requirements |
1a. Creation/ Reclassification/ Conversion/ Upgrading of Positions and Other Staffing Modification Actions |
For reclassification of positions of DepEd due to approved ERFs
For conversion to Master Teacher positions of DepEd
For reclassification of School Head positions of DepEd:
For reclassification/upgrading/conversion of positions due to National Budget Circular (NBC) No. 461:
For abolition and creation/ reclassification/ conversion/ upgrading of positions:
|
1b. Transfer of Positions |
|
2. Staffing modification due to approved categorization/ re-categorization of LWDs |
Additional supporting documents, as applicable: a) Existing and Proposed Organizational Structure and Staffing Pattern (OSSP) including Plantilla of Personnel b) Position Description Form for proposed creation/ reclassification/retitle/conversion of positions) c) Latest Monthly Data Sheet audited/verified by LWUA d) COA Certification that the LWD did not incur deficit for the last 3 consecutive years or Audited Financial Statement for three immediately preceding years[1] e) Justification of Creation/ Reclassification/ Retitle/ Conversion of Positions f) Projected income and cash flow for the next five years duly signed by the Accountant and Agency Head g) Certification of Availability of Funds, signed by the Accountant and Agency Head, including computation of PS Requirements for creation and reclassification |
[1]To be secured from the resident Commission on Audit (COA) auditor of the requesting LWD.