The Local Government and Regional Coordination Bureau (LGRCB) evaluates complex queries or issues raised by external and internal stakeholders regarding local governance, expenditure and public management. Complex queries necessitate evaluation by an officer or employee and/or require data from the bureau or from other Bureaus/Services/Offices (BSOs) concerned. Such queries require in-depth research, have similar requests previously referred to LGRCB but necessitate documented information from the Bureau and other BSOs. The total processing time and specific processing time per step for the process may still vary depending on the corresponding instructions from officials and the degree of complexity of the request.
Office or Division
| OFFICE OR DIVISION: |
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| CLASSIFICATION: | Complex |
| TYPE OF TRANSACTION: |
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| WHO MAY AVAIL: | DBM BSOs, NGAs, LGUs, GOCCs, and other government instrumentalities, and others concerned, whether private or public entities |
Checklist of Requirements
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CHECKLIST OF REQUIREMENTS |
TYPE AND NUMBER OF COPY |
WHERE TO SECURE |
|
1 original or scanned copy |
Requesting party unless indicated otherwise |
Client Steps
Administrative Service-Central Records Division (AS-CRD)
|
CLIENT STEPS |
AGENCY ACTION |
FEES TO BE PAID |
PROCESSING TIME | PERSON RESPONSIBLE |
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1. Submit agency request to AS-CRD or to the LGRCB official email ( |
1. Receive agency request. |
None |
within 1 hour[1] |
Administrative Aide (AA) IV, Administrative Assistant (ADAS) I, and Administrative Officer (AO) I, III and V AS-CRD Budget and Management Specialist (BMS) I, II/Senior BMS, ADAS III/AO III LGRCB |
| 1.1. None |
1.1 Upload all documents to DMS |
None | ||
| 1.2 Receive email acknowledgement for requests sent via email and/or Document Management System (DMS)- generated acknowledgement receipt (AR). | 1.2 Issue the DMS-generated AR; and send hardcopy/digital copy to the LGRCB (applicable if the request was received through AS-CRD). Otherwise, submit an acknowledgment email to the request. | None |
Local Government and Regional Coordination Bureau (LGRCB)
|
CLIENT STEPS |
AGENCY ACTION |
FEES TO BE PAID |
PROCESSING TIME | PERSON RESPONSIBLE |
|
2. None |
2. Route request to Division concerned. |
None |
within 1 hour |
ADAS III/AO III |
|
2.1 None |
2.1 Review and assign request to specialist concerned |
None |
|
CBMS |
|
3. None |
3. Evaluate request; coordinate with other B/S/Os regarding the request
|
None
|
4 working days |
Budget and Management Specialist (BMS) I, II/Senior BMS
|
|
3.1 None |
3.1 Prepare data/ information regarding the request; and action document(s) i.e., Memorandum/Letter/Data/ Matrix |
None |
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| 4. None | 4. Review action document(s) and recommend approval to CBMS/Director | None | 2 working days |
Supervising BMS/ Chief BMS |
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5. None |
5. Review approve and sign action document(s). |
None |
within 6 hours |
Director |
Administrative Service-Central Records Division (AS-CRD)
|
CLIENT STEPS |
AGENCY ACTION |
FEES TO BE PAID |
PROCESSING TIME | PERSON RESPONSIBLE |
|
6. Accept and/or acknowledge receipt of action from AS-CRD (for LGUs, NGOs, NGAs and citizens) or LGRCB (for DBM B/S/Os) |
6. Release signed action document(s). |
None |
within 1 hour |
ADAS III/AO III |
| within 10 minutes* |
AA IV, ADAS I and VI, and AO I, III and V |
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| TOTAL | None | 7 working days, 1 hour and 10 minutes* | ||
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*If for pick-up by the agency concerned; Within 1 working day for personal delivery; Within 3 working days thru courier service.
**Such queries require inputs which were already tackled in the previous meetings/seminars/webinars/discussions but necessitate documented information from the Bureau and other BSOs. The total processing time and specific processing time per step for the process varies depending on the type of request and the degree of complexity of the request.
Note:
The processing time for each request considers the time allotted for the thorough technical evaluation of the request and further coordination with other Bureaus/Services/Offices (BSOs) to ensure the quality and veracity of the inputs to be provided for the DBM’s final action. This classification requires the use of technical knowledge, specialized skills, and/or training in the processing and/or evaluation thereof. The evaluation of the request includes the study of similar requests previously referred to LGRCB and a fully comprehensive examination of pertinent data, rules, regulations, and laws that must be considered for the concluding course of action that shall be rendered.
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[1]Voluminous documents will be physically routed to the B/S/O concerned within the day
