Request for Certified True Copy/ies of Record/s

Details: 22.May

The Administrative Service-Central Records Division (AS-CRD), as the custodian of current/active and non-current/inactive official records of the DBM, such as internal and external issuances, budget-related action documents, and other relevant documents, is in charge of acting upon requests for the issuance of certified true copies of records in its custody, provided such records are non-restricted or the information contained therein, non-classified; subject to existing laws, rules and regulations, such as the National Archives of the Philippines Act, Data Privacy Act, Executive Order No. 2, s. 2016, DBM Freedom of Information Manual, and the like. This process excludes requests covered by a Subpoena issued by the Office of Ombudsman and Sandiganbayan and requests of the Commission on Audit for audit purposes wherein the deadline/timeline is being set by the requesting entity.

Office or Division

OFFICE OR DIVISION:	Administrative Service (AS) - Central Records Division (CRD)
CLASSIFICATION:	Simple* (Less than ten (10) Current Records)
TYPE OF TRANSACTION:	G2G - Government to Government
WHO MAY AVAIL:	All National Government Agencies (NGAs), LGUs, SUCs, GOCCs, and other Government Instrumentalities

Checklist of Requirements

Client Steps

General Solano Street
San Miguel, Manila
Philippines

Telephone No: 8657-3300
Email: osec@dbm.gov.ph

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CHECKLIST OF REQUIREMENTS	TYPE AND NUMBER OF COPY	WHERE TO SECURE
Memo Request signed by B/S/O Head stating the purpose of the same / AS CRD Records Request form (AS-CRD-BP-02-Form 01 Rev. 2)	Prepared by requesting B/S/O or AS-CRD, whichever is applicable	Prepared by requesting B/S/O or AS-CRD

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Submit accomplished AC-CRD Request form to AS-CRD	1. Receive request	None	within 1 hour	Administrative Assistant (ADAS) I and III Administrative Officer (AO) I, III and V AS-CRD
2. None	2. Evaluate request	None	within 1 working day and 7 hours	ADAS I and II, AO I, III and V, Supervising AO AS-CRD
3. None	3. Retrieve and photocopy requested records	None	within 1 working day and 7 hours	Chief AO AS-CRD
4. None	4. Review and certify requested records	None	within 1 working day	ADAS I and III, AO I, III and V AS-CRD
5. Receive requested records	5. Issue/release requested records	None	within 1 working day	ADAS I and III, AO I, III and V AS-CRD
TOTAL		None	3 working days
*Note:* 1.) For Complex Request* – Request for CTC of more than 10 current records and less than 10 non- current records, the* corresponding processing time for retrieval and certification of records shall be within 4 working days and 7 hours. The Total Process Time would be 6 working days. *2.) For Highly Technical Request - R*equest for CTC of more than 10 non-current records the corresponding processing time for retrieval and certification of records shall be within 15 working days and 7 hours. The Total Process Time would be 18 working days.