Releasing of DBM Action Documents

Details: 22.May

The Administrative Service - Central Records Division (AS-CRD), Releasing Section, as the centralized releasing unit of DBM, is in charge of releasing action documents, such as but not limited to, acknowledgement and confirmation letters, Reply Document, Agency Performance Reviews, from Bureaus/Services/Offices (B/S/Os) to external clients, DBM Regional Offices (ROs) and attached agencies, as well as, budgetary documents from the BTB-Central Printing and Releasing Unit (CPRU).

Office or Division

OFFICE OR DIVISION:	Administrative Service (AS) - Central Records Division
CLASSIFICATION:	Simple
TYPE OF TRANSACTION:	G2G - Government to Government
WHO MAY AVAIL:	All National Government Agencies (NGAs), LGUs, SUCs, GOCCs, and other Government Instrumentalities

Checklist of Requirements

Client Steps

General Solano Street
San Miguel, Manila
Philippines

Telephone No: 8657-3300
Email: osec@dbm.gov.ph

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CHECKLIST OF REQUIREMENTS	TYPE AND NUMBER OF COPY	WHERE TO SECURE
Action Documents Accomplished Instruction/s Slip	One (1) original copy	Bureau/Service/Office

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. None	1. Check completeness of the action documents received either through hard copy or electronic mail.	None	4 hours	Administrative Aide (AdA) IV Administrative Assistant (ADAS) I and III Administrative Officer (AO) III and V AS-CRD
11 None	1.1 Acknowledge email from B/S/O, if action documents were received through email	None	4 hours	AO III and V, ADAS I and III AS-CRD
2. None	2. Upload action documents in DMS. Acknowledge the same and route to Archiving unit or concerned B/S/O	None	4 hours	AO III and V AS-CRD
3. None	3. Sort action documents, prepare CRD file copy/receiving copy and reproducing copy furnish, if necessary	None	4 hours	AO III and V AS-CRD
4.None	4. Identify mode of releasing documents (Private courier, Registered mail, Pickup by agency liaison office, Personal delivery and Electronic mail) based on Instruction Slip including processing for appropriate manner of release	None	4 hours	ADA IV, ADAS I and III AO III and V AS-CRD
5. Accept or acknowledge receipt of documents for release (NGAs, LGUs, SUCs, GOCCs, and other Government Instrumentalities)	5. Release action documents to external clients and DBM ROs and attached agencies	None	1 working day	ADA IV, ADAS I and III AO I II and V AS-CRD
TOTAL			3 working days
*Note:* Total Process Time of simple documents shall be 3 working days: documents with special instructions from the originating B/S/Os received between 7:00 am to 12:00 pm shall be released within the day while documents received beyond 12:00 pm shall then be released within the first working hour of the next working day, unless otherwise instructed.