Releasing of DBM Action Documents

Details: 22.May

The Administrative Service - Central Records Division (AS-CRD), Releasing Section, as the centralized releasing unit of DBM, is in charge of releasing action documents, such as but not limited to, acknowledgement and confirmation letters, Reply Document, Agency Performance Reviews, from Bureaus/Services/Offices (B/S/Os) to external clients, DBM Regional Offices (ROs) and attached agencies, as well as, budgetary documents from the BTB-Central Printing and Releasing Unit (CPRU).

Office or Division

OFFICE OR DIVISION:	Administrative Service (AS) - Central Records Division
CLASSIFICATION:	Simple
TYPE OF TRANSACTION:	G2G - Government to Government
WHO MAY AVAIL:	All National Government Agencies (NGAs), LGUs, SUCs, GOCCs, and other Government Instrumentalities

Checklist of Requirements

Client Steps

General Solano Street
San Miguel, Manila
Philippines

Telephone No: 8657-3300
Email: osec@dbm.gov.ph

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CHECKLIST OF REQUIREMENTS	TYPE AND NUMBER OF COPY	WHERE TO SECURE
Action Documents Accomplished Instruction/s Slip (AS-CRD-BP-01-Form03)	One (1) original copy	Bureau/Service/Office

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. None	1. Check completeness of action documents received, and review Instruction Slip, if applicable	None	1 hour	Administrative Aide (AdA) IV Administrative Assistant (ADAS) I
1.1 None	1.1 Acknowledge email from B/S/O, if action documents were received through email	None	1 hour	ADAS I and III Administrative Officer (AO) I, III and V
2. None	2. Upload action documents in DMS. Acknowledge the same and route to Archiving unit	None	3 hours	ADAS I, AO I, III and V, ADAS I and III
3. None	3. Sort action documents, prepare CRD file copy/receiving copy and reproducing copy furnish, if necessary	None	4 hours	AAO I, III and V, SAO, CAO
4.None	4. Identify mode of releasing documents (Private courier, Registered mail, Pickup by agency liaison office, Personal delivery and Electronic mail) based on Instruction Slip including processing for appropriate manner of release	None	4 hours	AA IV, ADAS AO I, III and V
5. Accept or acknowledge receipt of documents	5. Release action documents to external clients and DBM ROs and attached agencies	None	4 hours	AA IV, ADAS I and III AO I, II and V
TOTAL		None	2 working days
*Note:* Total Process Time of simple documents shall be 2 working days: documents with special instructions from the originating B/S/Os received between 7:00 am to 12:00 pm shall be released within the day while documents received beyond 12:00 pm shall then be released within the first working hour of the next working day, unless otherwise instructed.