Processing Request for Provision of Shuttle Service (within NCR and out-of-town trips)

Details: 22.May

This outlines the procedure for requests by employees in the DBM Central Office for the provision of transportation service in line with official business. Under special circumstances, the officials and employees of the DBM Regional Offices may likewise be provided with transportation service for official business in Metro Manila.

Office or Division

OFFICE OR DIVISION:	Administrative Service (AS) - General Services Division (GSD)
CLASSIFICATION:	Simple
TYPE OF TRANSACTION:	G2G - Government to Government
WHO MAY AVAIL:	DBM Officials and Employees

Checklist of Requirements

Client Steps

General Solano Street
San Miguel, Manila
Philippines

Telephone No: 8657-3300
Email: osec@dbm.gov.ph

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CHECKLIST OF REQUIREMENTS	TYPE AND NUMBER OF COPY	WHERE TO SECURE
Driver’s Trip Ticket Supporting documents, e.g., Travel Authority/Office Order	One (1) original copy One (1) Photocopy	AS-GSD Motorpool Section B/S/O Administrative Officer

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Submit requesting party’s duly accomplished Trip Ticket and supporting documents (i.e., draft Office Order and Travel Authority) a. NCR – within the day (1PM cut-off time) b. Out-of-town 1 day before 2 days before (if Office Order/Travel Authority is required)	1. Receive request and check completeness of supporting documents	None	5 minutes	Administrative Aide (AA) IV, Administrative Assistant (ADAS) V, Administrative Officer AS-GSD
2. None	2. Evaluate request and check availability of vehicle and driver	None	5 minutes
3. None	3. Record Trip Ticket, and assign Control number, and the name and plate number of the driver to be deployed	None	5 minutes
4. None	4. Review and approve Trip Ticket	None	15 minutes	CAO / Director AS-GSD / AS
5. Coordinate with AS-GSD Motorpool on the approved trip and other relevant information	5. Upon approval, inform requesting unit/personnel and furnish approved Trip Ticket to assigned driver	None	10 minutes	AA IV, ADAS V AS-GSD
6. Indicate passenger name and signature on Trip Ticket, and accomplish Client Satisfaction Survey	6. After the trip, ensure passenger accomplishment of Trip Ticket and CSS	None	1 working day	AA IV AS-GSD
TOTAL			1 working day, 35 minutes*
Within NCR Note:* Processing of Out-of-Town Trips is 1-2 days