Processing of Claims through List of Due and Demandable Accounts Payable-Advice to Debit Account (LDDAP-ADA)

Details: 22.May

The Finance Service (FS) validates, evaluates, processes and approves requests for payment of suppliers for the delivered goods/supplies and miscellaneous claims of DBM CO employees. The Finance Service-Accounting Division prepares and prints the List of Due and Demandable Accounts Payable-Advice to Debit Account (LDDAP-ADA) Form.

The processing in the Administrative Service (AS)-Cash Division starts from the receipt of LDDAP-ADA, Disbursements Voucher (DV), Obligation Request and Status (ORs), and supporting documents from the FS up to the submission of the required action documents to the government-servicing bank.

Office or Division

OFFICE OR DIVISION:	Administrative Service (AS)-Cash Division
CLASSIFICATION:	Simple
TYPE OF TRANSACTION:	Government to Government (G2G) Government to Business (G2B)
WHO MAY AVAIL:	Various Suppliers and Employees of the DBM Central Office

Checklist of Requirements

Client Steps

General Solano Street
San Miguel, Manila
Philippines

Telephone No: 8657-3300
Email: osec@dbm.gov.ph

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CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Finance Service will submit the LDDAP-ADA, DV with complete supporting documents to AS-Cash Division.	1.Receive the approved LDDAP-ADA, DV and required supporting documents from the Finance Service.	None	1 hour	Administrative Staff
2. None	2. Review the LDDAP-ADA, DV and Bank Details of payees.	None	2 hours	Administrative Officer
3. None	3. Prepare the ACIC, Payroll Register, if applicable, through the Financial Data Entry System (FinDES).	None	4 hours	Administrative Officer
4. None	4. Review the LDDAP-ADA prepared ACIC and Payroll Register (if applicable).	None	20 hours	Supervising Administrative Officer
5. None	5. Sign the ADA portion of LDDAP-ADA, ACIC and Payroll Register (if applicable) with amount of less than 5M. Sign the ADA portion of LDDAP-ADA, ACIC and Payroll Register with amount of 5M and above.	None	4 hours	Chief Administrative Officer AS-Cash Division Director Authorized Signatories delegated under D.O 29, s. 2021
6. None	6. Submit to Government-Servicing Bank (GSB) the LDDAP-ADA, ACIC, Payroll Register printout and softcopies. Crediting of payment shall effect not earlier than 24 hours.	None	3 hours	Administrative Staff
TOTAL			2 working days