The Finance Service (FS) validates, evaluates, processes and approves requests for payment of suppliers for the delivered goods/supplies and miscellaneous claims of DBM CO employees.
The processing in the Administrative Service (AS) - Cash Division starts from the receipt of Disbursements Voucher (DV), Obligation Request and Status (ORs), and supporting documents from the FS, up to the submission of the required action documents to the government-servicing bank.
Office or Division
| OFFICE OR DIVISION: |
Administrative Service (AS)-Cash Division |
| CLASSIFICATION: | Simple |
| TYPE OF TRANSACTION: |
|
| WHO MAY AVAIL: | Various Suppliers and Employees of the DBM Central Office |
Checklist of Requirements
|
CHECKLIST OF REQUIREMENTS |
TYPE AND NUMBER OF COPY |
WHERE TO SECURE |
|
(1 copy each) |
|
Client Steps
DBM Administrative Service (AS) - Cash Division
|
CLIENT STEPS |
AGENCY ACTION |
FEES TO BE PAID |
PROCESSING TIME | PERSON RESPONSIBLE |
|
1. Finance Service will submit the Disbursement Voucher (DV) with complete supporting documents to AS-Cash Division. |
1.Receive the approved Disbursement Voucher (DV) and required supporting documents from the Finance Service. |
None | 1 hour |
Administrative Staff |
| 2. None |
2. Prepare the MDS Check and the ACIC. |
None | 4 hours | Administrative Officer |
| 3. None | 3. Review the prepared MDS Check and the ACIC. | None | 2 hours | Supervising Administrative Officer |
| 4. None |
5. Sign the MDS Check and ACIC with amount of less than 5M. Sign the MDS Check and ACIC with amount of 5M and above. |
None | 4 hours |
Chief Administrative Officer AS-Cash Division Director Authorized Signatories delegated under D.O 29, s. 2021 |
| 5. None |
5. Submit to Government-Servicing Bank (GSB) the MDS Check and ACIC printout and softcopies. |
None | 3 hours | Administrative Staff |
| 6. None | 6. Release the MDS Check after 24 hours clearing time and update the Check Registry. | None | 2 hours | Administrative Officer |
| TOTAL | 2 working days |
