Upon evaluation and review of compliant documentary requirements, the partner agencies, i.e. MMDA and DHSUD, favorably recommends the requests of beneficiary LGUs for fund release. After which, the LGRCB recommends to the Secretary, through the FGHs of the Budget Preparation and Execution (BPE) Group and Local Government and Regional Operations (LGRO) Group, the release of funds for the beneficiary LGUs.
Office or Division
| OFFICE OR DIVISION: |
|
| CLASSIFICATION: | Highly Technical |
| TYPE OF TRANSACTION: | G2G – Government to Government (Between LGU and DBM) |
| WHO MAY AVAIL: | Local Government Units |
Checklist of Requirements
|
CHECKLIST OF REQUIREMENTS |
TYPE AND NUMBER OF COPY |
WHERE TO SECURE |
|
Favorable recommendation of compliant requests submitted by the beneficiary LGUs |
One (1) original/scanned copy |
Approved Local Budget Circular (LBC) implementing the Special Provision of the LGSF in the current year’s GAA, which may be accessed through the DBM website |
Client Steps
Local Government and Regional Coordination Bureau (LGRCB)
|
CLIENT STEPS |
AGENCY ACTION |
FEES TO BE PAID |
PROCESSING TIME | PERSON RESPONSIBLE |
|
1. Submit LGU request in DRSL, using local chief executive’s account |
1. Evaluates/Checks the details of the request submitted through DRSL |
None |
4 hours |
BMS I, II, SRBMS |
| 2. None |
2. Prepares the following:
|
None
|
10 working days
|
BMS I, II, SRBMS |
|
3. None |
3. Review, recommend and endorse to CBMS the draft action/fund release documents, and affix initials on draft fund release documents |
None |
1 working day |
SVBMS |
|
4. None |
4. Review, recommend and endorse to Director the draft action/fund release documents, and affix initials and/or signature on draft fund release documents) |
None |
1 working day |
Chief BMS (CBMS) |
|
5. None |
5. Review and recommend approval of draft action/fund release documents. Tag “For Approval” in e-Budget and sign draft action/fund release documents |
None |
1 working day |
Director |
|
6. None |
6. Send approved action/fund release documents to Undersecretary for LGRO Group |
None |
within 3 hours and 50 minutes |
ADAS III/AO III |
Office of the Undersecretary for Local Government and Regional Offices Group (LGRO)
|
CLIENT STEPS |
AGENCY ACTION |
FEES TO BE PAID |
PROCESSING TIME | PERSON RESPONSIBLE |
|
7. None |
7. Review and endorse draft action/fund release documents to Assistant Secretary for BPE Group |
None |
1 working day |
Undersecretary |
| 8. None | 8. Review and recommend approval of action/fund release documents to Undersecretary for BPE Group | None |
1 working day |
Assistant Secretary |
Office of the Undersecretary for Budget Preparation and Execution (BPE) Group
|
CLIENT STEPS |
AGENCY ACTION |
FEES TO BE PAID |
PROCESSING TIME | PERSON RESPONSIBLE |
|
9. None |
9. Review and recommend approval of action/fund release documents to DBM Secretary |
None |
1 working day |
Undersecretary |
Office of the Secretary (OSEC)
|
CLIENT STEPS |
AGENCY ACTION |
FEES TO BE PAID |
PROCESSING TIME | PERSON RESPONSIBLE |
|
10. None |
10. Review and approve action document/s, including signing of budget release documents |
None |
3 working days
|
DBM Secretary |
|
10.1 None |
10.1 Tag “Approve” in the eBudget. |
None |
Executive Assistant (EA)/ Chief-of-Staff |
|
| 10.2 None | 10.2 Send approved eSARO and approved MFS to BTB-Central Printing and Releasing Unit (CPRU) | None | EA | |
| 10.3 None | 10.3 Send printed NCA to OSEC for release to DBP | None |
ADAS III
BTB CPRU
|
|
| 11. None | 11. Sign action documents, and inform LGRCB of approval, if applicable | None | DBM Secretary |
Budget Technical Bureau (BTB) - Central Printing and Releasing Unit (CPRU)
|
CLIENT STEPS |
AGENCY ACTION |
FEES TO BE PAID |
PROCESSING TIME | PERSON RESPONSIBLE |
| 12. BTr to access signed Obligational and/or Disbursement Authority/-ies in ADRS | 12. Receive, package and release obligational and disbursement authorities | None | 10 minutes | ADAS III
|
|
12.1 Download Obligational and/or Disbursement Authority/ies in the ADRS |
12.1 Upload signed Obligational and/or Disbursement Authority/ies in ADRS |
None | ||
|
12.2 None |
12.2 Release approved NCA. Tag as “Released” in e-Budget, applicable for DBP releases | None | ||
| TOTAL | None | 20 working days | ||
| *The processing time may vary depending on the result of evaluation of requests and volume of requests received | ||||
[1]The corresponding SARO shall be automatically uploaded in the ADRS and shall be made available to the agency for viewing and printing upon approval in the eBudget System. Upon release of SARO through ADRS, any adjustment shall be made through the issuance of a modification or a negative SARO. In the case of ANCAI and MRS-NCA, these shall be made available to the agency for viewing and printing through the ADRS within the day upon approval of NCA in the eBudget.
