- Details
Release of Obligational and/or Disbursement Authorities for Terminal Leave, Retirement Gratuity Claims, Monetization of Leave Credits, and Trust Receipts
Obligational and disbursement authorities from various sources (e.g. General Appropriations Act, Special Account in the General Fund, among others) are released to national government agencies (NGAs), local government units (LGUs), state universities and colleges (SUCs), government owned and controlled corporations (GOCCs), and other government instrumentalities.
Office or Division
OFFICE OR DIVISION: |
Budget and Management Bureaus (BMBs) -A, B, C, D, E, and F, Budget Technical Bureau (BTB)-Central Printing and Releasing Unit (CPRU), Office of the Assistant Secretary/Undersecretary of Budget Preparation and Execution (BPE) Group, Office of the Secretary (OSEC), and Administrative Service-Central Records Division (AS-CRD) |
CLASSIFICATION: | Highly Technical |
TYPE OF TRANSACTION: | G2G - Government to Government |
WHO MAY AVAIL: | All NGAs, LGUs, SUCs, GOCCs, and other Government Instrumentalities |
Checklist of Requirements
CHECKLIST OF REQUIREMENTS |
TYPE AND NUMBER OF COPY |
WHERE TO SECURE |
See Table A2 for the applicable requirements based on the nature of the request
Note: Agency request/s will be processed upon receipt of the complete and valid documentary requirements. If submitted request/s is/are incomplete, incorrect, non-compliant, or denied the clients shall be informed through a letter or Document Management System (DMS) reply document. |
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Requesting government entity unless indicated otherwise |
Client Steps
{slider Administrative Service-Central Records Division (AS-CRD)}
CLIENT STEPS |
AGENCY ACTION |
FEES TO BE PAID |
PROCESSING TIME | PERSON RESPONSIBLE |
1. Submit agency request with complete documentary requirements to AS-CRD or send digital or clear scanned copy of the complete set of documents to the AS-CRD official email ( |
1. Receive agency request and documentary requirements |
None | within 1 hour[1] |
Administrative Assistant (ADAS) I, and Administrative Officer (AO) III and V
AS-CRD
|
1.1 None |
1.1 For physical submission, upload all documents to the DMS and attach DMS-generated routing slip to the document For electronic submission, upload all documents to the DMS |
None | ||
1.2 Receive DMS-generated acknowledgement receipt (AR) |
1.2 For physical submission, issue DMS-generated AR; and transmit hardcopy to the BMB/s concerned For electronic submission, send DMS-generated AR; and copy furnish the BMB concerned |
None | ||
2. None | 2. Route request to the Director | None | 7 working days, 6 hours, 50 minutes |
AO/ADAS
BMBs A-F
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3. None | 3. Give instruction to Chief Budget and Management Specialist (CBMS) | None |
Director
BMBs A-F
|
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4. None |
4. Determine the following:
⮚ Actions to be taken
⮚ Complexity of the request[2]
⮚ Technical staff to handle the request
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None |
CBMS
BMBs A-F
|
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5. None | 5. Prepare action documents | None |
Budget and Management Specialist (BMS) I, BMS II, Senior BMS (SRBMS)
BMBs A-F |
|
5.1 None |
5.1 Evaluate request, tag the DMS Reference number of the request in the e-Budget System and prepare the following action documents: ⮚ Memorandum for the Secretary (MFS) ⮚ Obligational and/or Disbursement Authority/ies, i.e., Special Allotment Release Order (SARO)/ Notice of Cash Allocation (NCA)/ Advice of NCA Issued (ANCAI)/ Annexes/ Attachments, as applicable |
None |
BMS I, BMS II, SRBMS
BMBs A-F |
|
5.2 None |
5.2 Create SARO /NCA entry. Ensure that DMS Ref. No. is tagged in the e-Budget |
None | ||
6. None | 6. Review action documents | None | 2 working days |
Supervising BMS
BMBs A-F
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7. None | 7. Review action documents | None | 2 working days |
CBMS
BMBs A-F
|
8. None | 8. Review action documents as to compliance with documentary requirements, format and computation | None | 2 working days |
Assistant Director
BMBs A-F
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9. None | 9. Review and approve action documents | None |
Director
BMBs A-F
|
|
9.1 None |
9.1 Verify and tag “Approve” in the e-Budget |
None | ||
10. None | 10. Review action documents | None |
AO/ADAS
BMBs A-F
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11. None |
11. Send the following printed documents to BMB:
⮚ Advice of SARO (ASARO), if applicable;
⮚ NCA, if applicable;
⮚ MRS-NCA;
⮚ ANCAI, if applicable;
⮚ List of Actual Retirees to be Paid, if applicable
⮚ List of Personnel Availing Monetization of Leave Credits, if applicable
⮚ Annexes; and
⮚ Attachments, if applicable
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None | 10 minutes |
ADAS III
BTB-CPRU
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12. None | 12. Sign action documents | None | within 1hour |
DBM Secretary
OSEC
|
13. Access signed Obligational and/or Disbursement Authority/ies through the ADRS | 13. Release the signed Obligational and/or Disbursement Authority/ies | None | 1 hour |
ADAS
BTB-CPRU
|
13.1 Download Obligational and/or Disbursement Authority/ies [3] |
13.1 Upload signed Obligational and/or Disbursement Authority/ies |
None | ||
13.2 None |
13.2 Tag as “Released” in the e-Budget |
None | ||
TOTAL | None | 14 working days, 1 hour, 10 minutes |
{/sliders}
[1] Voluminous documents will be physically routed to the B/S/O concerned within the day
[2]Whether to be processed within 3 working days or more
[3] The corresponding SARO shall be automatically uploaded in the ADRS and shall be made available to the agency for viewing and printing. In the case of ANCAI and MRS-NCA, these shall be made available to the agency for viewing and printing through the ADRS within the next calendar day after receipt of NCA by the GSB.
Documentary Requirements
See Table
Table A2- Documentary Requirements for the Release of Obligational and/or Disbursement Authorities on Claims Terminal Leave and Retirement Gratuity Claims and Trust Receipts
DBM Service | Documentary Requirements |
Retirement Gratuity Benefit (RGB) - For Government Service Insurance System (GSIS) and Non-GSIS Members (Optional/Compulsory Retirees) | |
1. Retirees under Republic Act (R.A.) No. 1616 |
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2. Retirees under Special Laws |
Retirees under Republic Act No. 11054:
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3. Terminal Leave Benefit (TLB) |
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4. Trust Receipts (includes donations 1 year or less) |
Additional Supporting Documents (depending on type of request): Release of 10% Retention Money
For BAC Honoraria
For refund of guarantee deposits to Utility Providers
For refund of bidding documents to contractors due to cancellation of project/s or failure of bidding (Sec. 41 of RA 9184)
For Inter-agency Transferred Funds
For Bidders/Performance Bonds; Bid/Performance Security
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5. Release from PGF | |
5a. Monetization of Leave Credits of NGAs/SUC Employees |
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5b. Pension Requirements of AFP retirees, veterans, uniformed retirees of the PNP, BFP, BJMP, PCG, NAMRIA, and other retirees whose pensions are funded by the National Government, i.e., OSG, OGCC, LRA, NLRC, PRC, ERC, PAO and DOJ-National Prosecution Service |
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