Release against the Contingent Fund, Unprogrammed Appropriations and National Disaster Risk Reduction and Management Fund

Details: 01.May

Contingent Fund shall be used exclusively for requirements of new and/or urgent projects and activities that need to be implemented during the year, except for the purchase of motor vehicles, including any improvements thereon. All releases from this fund require the prior approval of the President, other than payment resulting from final and executory decisions of competent authorities, which shall be subject to the approval of the DBM. The Unprogrammed Appropriations provide standby authority to incur additional agency obligations for priority programs or projects when the revenue source has exceeded the corresponding revenue collections target, and when additional grants or foreign funds are generated. The National Disaster Risk Reduction and Management Fund shall be used for aid, relief and rehabilitation services to communities/areas; as well as, repair, rehabilitation and reconstruction works in connection with the occurrence of natural or human induced calamities in the current or two (2) preceding years, subject to the approval of the President. The fund also serves as additional funding source of the Quick Response Fund (QRF) of agencies whose budgets include provisions for QRF when the balance thereof has reached 50%, subject to the approval of the DBM.

Office or Division

OFFICE OR DIVISION:	Budget and Management Bureau (BMBs) - A, B, C, D, E, and F Budget Technical Bureau (BTB) Office of the Assistant Secretary for Budget Preparation and Execution (BPE) Group Office of the Undersecretary for BPE Group Office of the Secretary (OSEC) and Administrative Service-Central Records Division (AS-CRD)
CLASSIFICATION:	Highly Technical
TYPE OF TRANSACTION:	G2G - Government to Government
WHO MAY AVAIL:	All National Government Agencies, Local Government Units (LGUs), State Universities and Colleges (SUCs), Government-Owned or -Controlled Corporations (GOCCs), and other Government Instrumentalities

Checklist of Requirements

CHECKLIST OF REQUIREMENTS

TYPE AND NUMBER OF COPY

WHERE TO SECURE

Contingent Fund:

Special Budget Request (SBR)
Budget Execution Document (BED) 1
BED 2
BED 3
Approval by the Office of the President/Final and Executory decision of competent authority
Other pertinent documents, as applicable

Releases from Unprogrammed Appropriations:

For excess revenue collections:
1. SBR
2. Certification that remitted collections to the BTr from a particular revenue source has exceeded the corresponding revenue collections target
3. BED 1
4. BED 2
5. BED 3
6. Other pertinent documents, as applicable
New revenue collections
1. SBR
2. Certification that remitted collections identified were not part of, nor included in, the original revenue collection targets reflected
3. BED 1
4. BED 2
5. BED 3
6. Other pertinent documents, as applicable
Approved loans for FAPs
1. SBR
2. BED 1
3. BED 2
4. Project Profile
5. Approved Loan Agreement
6. Approved Loan Effectivity issued by the DOF
7. Other pertinent documents, as applicable

For Risk Management Program for Public-Private Partnership Projects:

SBR
BED 3
BTr Certification on excess income generated by the National Government (NG)
DBCC approval of the use of the Unprogrammed Appropriations and the DBCC-TWG on Contingent Liabilities
In case of obligations assumed by GOCCs, performance undertaking or similar instrument by the agency concerned confirming that the NG will assume obligations in the case of default by the GOCC, if applicable

National Disaster Risk Reduction and Management Fund:

SBR
BED 1
BED 2
BED 3
OP approval/directive other than augmentation/replenishment for Quick Response Fund
Recommendation from the National Disaster Risk Reduction and Management Council for local disasters or the appropriate agency for international crises, if applicable
Other documentary requirements under existing guidelines (APMV, etc.)

Note: If submitted request/s is/are incomplete, incorrect or non-compliant, the clients shall be informed through a letter or Document Management System (DMS) reply document. Subject request/s will be processed upon receipt of the complete and valid documentary requirements.

Physical submission - 1 original signed and complete set

OR

Electronic submission - 1 original digitally signed or clear scanned copy and complete set

Requesting government entity unless indicated otherwise

Client Steps

Administrative Service-Central Records Division (AS-CRD)

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Submit request and documentary requirements to AS-CRD or send the digital or clear scanned copy of the complete set of documents to the AS-CRD official email (This email address is being protected from spambots. You need JavaScript enabled to view it.).	1. Receive the request and documentary requirements.	None	within 1 hour[1]	Administrative Assistant (ADAS) I, and Administrative Officer (AO) III and V
1.1 None	1.1 For physical submission, scan and upload the complete set of documents using the DMS and attach the DMS-generated routing slip as top cover page of the document.For electronic submission, upload the complete set of documents in the DMS.	None
1.2 Receive the DMS-generated acknowledgement receipt (AR).	1.2 For physical submission, issue the DMS-generated AR; and transmit the hardcopy to the BMB/s concerned. For electronic submission, send the DMS-generated AR; and copy furnish the BMB concerned.	None

Budget and Management Bureau (BMBs) -A, B, C, D, E, and F

Budget Technical Bureau (BTB) AND BMB-E

Office of the Assistant Secretary and Office of the Undersecretary for Budget Preparation and Execution (BPE) Group

Office of the Secretary (OSEC)

[1]Voluminous documents will be physically routed to the B/S/O concerned within the day.

[2]Step applicable for pilot agencies on the implementation of the ADRS.

[3]The corresponding SARO shall be automatically uploaded in the ADRS and shall be made available to the agency for viewing and printing upon approval in the e-Budget System. Upon release of SARO through ADRS, any adjustment shall be made through the issuance of a modification or a negative SARO. In the case of ANCAI and Monthly Requirement Schedule for Notice of Cash Allocation (MRS-NCA), these shall be made available to the agency for viewing and printing through the ADRS within the next calendar day after receipt of NCA by the Government Servicing Bank (GSB).

[4]Step applicable for agencies not yet included in the implementation of the ADRS.

General Solano Street
San Miguel, Manila
Philippines

Telephone No: 8657-3300
Email: osec@dbm.gov.ph

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CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
2. None	2. Receive, record, and transmit the request to the division concerned.	None	6 working days, 6 hours, 50 minutes	Administrative Officer (AO)/Administrative Assistant (ADAS)
3. None	3. Evaluate the request, tag the DMS Reference number of the request in the eBudget and prepare the following action documents: Memorandum for the Secretary (MFS) Obligational and/or Disbursement Authority/ies, i.e., Special Allotment Release Order (SARO) Annexes/ Schedule	None		Budget and Management Analyst (BMAN), Budget and Management Specialist (BMS) I, BMS II, Senior BMS
3.1 None	3.1 Create a SARO/NCA entry. Ensure that DMS Ref. No. is tagged in eBudget.	None
4. None	4. Review the action documents.	None	2 working days	Supervising BMS
5. None	5. Review the action documents.	None	2 working days	Chief BMS
6. None	6. Review and recommend approval of the action documents.	None	2 working days	Assistant Director
7. None	7. Review and recommend approval of the action documents.	None		Director
7.1 None	7.1 Verify and tag “Approve” in the eBudget.	None		Director
8. None	8. Transmit the action documents to the BTB or BMB-E for the processing of Debit Voucher	None		AO/ADAS

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
13. None	13. Review, approve and sign the MFS and SARO.	None	3 working days	DBM Secretary
13.1 None	13.1 Tag “Approve” in the eBudget.	None		Executive Assistant (EA) / Chief of Staff
13.2 None	13.2. Transmit the approved MFS, SARO, Annexes/ Attachments, and DV to the BTB-Central Printing and Releasing Unit (CPRU).	None		Executive Assistant (EA)
14. None	14. Print and forward the following documents to the OSEC: Advice of SARO (ASARO), if applicable; Annexes, as applicable; Schedule, as applicable	None	within the day (cut off time 2pm)	ADAS III BTB-CPRU
15. None	15. Sign the action documents.	None		DBM Secretary

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
16. Authorized agency liaison officer to receive action documents from the CPRU. Authorized agency liaison officer to sign on the receiving copy of the released documents, as applicable.^[2]	11. Release the signed Obligational and/or Disbursement Authority/ies (i.e. Advice of SARO, Schedule, Annexes).	None	10 minutes	ADAS III
16.1 Agency to download the action documents from the ADRS^[3].	16.1 Upload the signed Obligational and/or Disbursement Authority/ies (i.e. Advice of SARO, Schedule, Annexes)in the ADRS.	None
16.2 None	16.2 Tag as “Released” in the eBudget.[4]	None
TOTAL			20 working days