Release against the Local Government Support Fund – Conditional Matching Grant to Provinces for Road and Bridge Rehabilitation, Upgrading and Improvement (LGSF-CMGP)

Details: 02.May

Under this service, the Department of the Interior and Local Government (DILG) submits an endorsement to the DBM for fund release of the LGSF-CMGP. Upon evaluation of the endorsement based on the existing laws, rules and regulations, the Local Government and Regional Coordination Bureau (LGRCB) recommends to the Secretary the release of funds or informs the DILG should a ground for denial be found.

Office or Division

OFFICE OR DIVISION:	Administrative Service – Central Records Division (AS-CRD) Budget Technical Bureau-Central Processing Unit (BTB-CPRU) Office of the Secretary Office of the Undersecretary for Budget Preparation and Execution Group (BPE) Offices of the Assistant Secretary and Undersecretary for Local Government and Regional Offices Group (LGRO), and Local Government and Regional Coordination Bureau (LGRCB)
CLASSIFICATION:	Highly Technical
TYPE OF TRANSACTION:	G2G – Government to Government (Between DILG and DBM)
WHO MAY AVAIL:	Local Government Units (Provinces enumerated under SP No.1 of the FY 2023 General Appropriations Act (GAA), Republic Act (RA) No. 11936

Checklist of Requirements

Client Steps

Administrative Service-Central Records Division (AS-CRD)

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. DILG submits endorsement letter to the AS-CRD.	1. Receive request.	None	within 1 hour	Administrative Assistant (ADAS) I, and Administrative Officer (AO) III and V
1.1 None	1.1 Upload all documents to DMS	None
1.2 Receive the Document Management System (DMS)- generated acknowledgement receipt (AR).	1.2. Issue DMS-generated AR; and send hardcopy to LGRCB	None

Local Government and Regional Coordination Bureau (LGRCB)

Office of the Assistant Secretary and Office of the Undersecretary for Local Government and Regional Offices Group (LGRO)

Office of the Undersecretary for Budget Preparation and Execution (BPE) Group

Office of the Secretary (OSEC)

Budget Technical Bureau (BTB) - Central Printing and Releasing Unit (CPRU)

General Solano Street
San Miguel, Manila
Philippines

Telephone No: 8657-3300
Email: osec@dbm.gov.ph

REPUBLIC OF THE PHILIPPINES

All content is in the public domain unless otherwise stated.

ABOUT GOVPH

Learn more about the Philippine government, its structure, how government works and the people behind it.

CHECKLIST OF REQUIREMENTS	TYPE AND NUMBER OF COPY	WHERE TO SECURE
Endorsement of DILG Secretary regarding the release of funds for LGSF-CMGP *Note:* If information is incomplete, incorrect or non-compliant, the DBM shall return the endorsement documents through a letter to the DILG.	One (1) original copy/scanned copy	DILG-Office of the Secretary

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
2.None	2. Route request to the Division concerned.	None	within 2 hours, 50 minutes	ADAS III/ AO III
3. None	3. Evaluate request and prepare action document(s).	None	11 working days	Budget and Management Analyst (BMAN), Budget and Management Specialist (BMS) I, BMS II, Senior BMS
3.1 None	3.1.If information is complete, correct and compliant, prepare the following: MFS Checklist Special Allotment Release Order (SARO)/ Notice of Cash Allocation (NCA)/ Advice of NCA Issued (ANCAI) Annexes Schedules	None	11 working days
4. None	4. Review draft action and fund release document(s)in e-Budget, and affix initials on draft fund release documents	None	1 working day	Supervising BMS (SVBMS)
5. None	5. Review draft action document(s). Recommend and endorse to Director the draft action/fund release documents (affix initials and/or signature on draft fund release documents)	None	1 working day	Chief BMS (CBMS)
6. None	6. Review and recommend approval of action/fund release documents. Tag “For Approval” in e-Budget and sign draft fund release documents	None	1 working day	Director
7.None	7.Send approved fund release documents to the Assistant Secretary for LGRO Group	None	within 4 hours	AO III/ADAS III

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
11. None	11. Review and approve the action document/s, including signing of the budget release documents.	None	3 working days	DBM Secretary
11.1. None	11.1. Tag “Approve” in the eBudget.	None		Executive Assistant (EA)/ Chief-of-Staff
11.2. None	11.2. Send approved eSARO, eNCA and approved MFS to the BTB-Central Printing and Releasing Unit (CPRU).	None		EA
12. None	12. Send printed NCA to OSEC.	None		ADAS III BTB-CPRU
13. None	13. Sign action documents.	None		DBM Secretary

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
14. DILG to access signed Obligational and/or Disbursement Authority/-ies in ADRS	14. Receive, package and release obligational and disbursement authorities	None	10 minutes	ADAS III
14.1 Download Obligational and/or Disbursement Authority/ies in the ADRS	14.1 Upload the signed Obligational and/or Disbursement Authority/ies in the ADRS.	None
14.2 None	14.2 Tag as "Released" in e-Budget	None
TOTAL			20 working days
*The processing time may vary depending on the result of evaluation of requests and volume of requests received