This service is rendered when an eligible LGU submits its request for financial assistance to the DBM, through the Digital Requests Submission for Local Government Support Fund (DRSL) in the DBM Apps Portal. The LGRCB evaluates the request based on existing laws, rules and regulations, prioritization just and equitable distribution, and/or fund availability. After which, the LGRCB recommends to the Secretary thru the Functional Group Heads of the Budget Preparation and Execution Group and Local Government and Regional Operations Group, the release of funds for the identified LGUs. If the request of the LGU does not meet the necessary requirements to be eligible for fund release, the status of the request can be viewed by the requesting LGU using its registered account in the DRSL.
Office or Division
| OFFICE OR DIVISION: |
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| CLASSIFICATION: | Highly Technical |
| TYPE OF TRANSACTION: | G2G – Government to Government (Between LGU and DBM) |
| WHO MAY AVAIL: | Local Government Units |
Checklist of Requirements
|
CHECKLIST OF REQUIREMENTS |
TYPE AND NUMBER OF COPY |
WHERE TO SECURE |
|
1. LGU User Registration Form (Annex B of Local Budget Circular No. 150, s. 2023) Note: It is understood that by affixing local chief executive’s physical signature in the LGU User Form, he/she undertakes that the Digital Requests Submission for Local Government Support Fund in the DBM Apps Portal shall be for his/her exclusive use and control and that all details and information in the digital request shall, upon submission and verification through the one-time password (OTP) sent to the LCE’s email, are deemed his/her own actual submission. |
One (1) original/scanned copy |
Approved Local Budget Circular (LBC) implementing the Special Provision of the LGSF in the current year’s GAA, which may be accessed through the DBM website |
Client Steps
Regional Offices (ROs)
|
CLIENT STEPS |
AGENCY ACTION |
FEES TO BE PAID |
PROCESSING TIME | PERSON RESPONSIBLE |
|
1. LGU submits the duly accomplished, signed and notarized LGU User Registration Form to the DBM RO concerned |
1. Receive request. |
None |
within 1 hour[2]
|
Budget and Management Specialist (BMS) I and II, Senior BMS (SRBMS), Supervising BMS (SVBMS) or RO-CPRU/Records Control Coordinator (RCC) / DMS Focal Person |
|
1.1 None |
1.1 Upload all documents to Document Management System (DMS) |
None
|
RO-CPRU/RCC/ DMS Focal Person |
|
|
1.2 Receive Document Management System (DMS)- generated acknowledgement receipt (AR).
|
1.2. Issue DMS-generated AR; and send hardcopy to Technical Division concerned |
None
|
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2. None |
2. Encode and consolidate details in LGU Registration Forms |
None |
2 working days |
BMS I, II, SRBMS, or SVBMS |
| 2.1 None | 2.1 Submit consolidated information to ICTSS via email | None |
Information and Communications Technology Systems Service (ICTSS)
|
CLIENT STEPS |
AGENCY ACTION |
FEES TO BE PAID |
PROCESSING TIME | PERSON RESPONSIBLE |
|
3. None |
3. Input details from the excel file to Digital Requests Submission for Local Government Support Fund (DRSL) |
None |
3 working days |
Information Technology Officer (ITO) II/I, Project Development Officer (PDO) IV/III, Information Systems Analysts (ISA) III/II/I, Computer Programmer II |
|
3.1 Receive access codes via email, and access the DRSL thru the DBM Apps Portal |
3.1 Send account details to LGU for LGU to access account
|
None
|
Local Government and Regional Coordination Bureau (LGRCB)
|
CLIENT STEPS |
AGENCY ACTION |
FEES TO BE PAID |
PROCESSING TIME | PERSON RESPONSIBLE |
|
4. Submit LGU request in DRSL, using local chief executive’s account |
4. Prepares draft weekly reports for instructions of Functional Group Head (FGH) |
None |
1 working day |
Budget and Management Specialist (BMS) I, BMS II, Senior BMS |
|
5. None |
5. Review/Check draft weekly reports for instructions of FGH |
None |
1 working day |
SVBMS |
|
6. None |
6. Review/Check draft weekly reports for instructions of FGH |
None |
1 working day |
CBMS |
|
7. None |
7. Review/Check draft weekly reports for instructions of FGH |
None |
3 hours |
Director |
|
8. None |
8. Receives instructions from FGH.' |
None |
1 working day |
BMS I, II, SRBMS
|
| 8.1 None |
8.1 Prepares the following:
|
None | ||
| 9. None | 9. Review draft action and fund release documents in e-Budget, and affix initials on draft fund release documents | None | 1 working day | SVBMS |
| 10. None | 10. Review, recommend and endorse to Director the draft action/fund release documents, and affix initials and/or signature on draft fund release documents) | None | 1 working day | CBMS |
| 11. None | 11. Review and recommend approval of draft action/fund release documents. Tag “For Approval” in e-Budget and sign draft action/fund release documents | None | 1 working day | Director |
| 12. None | 12. Send approved action/fund release documents to Assistant Secretary for LGRO Group | None | within 4 hours | ADAS III/AO III |
Office of the Assistant Secretary for Local Government and Regional Offices Group (LGRO)
|
CLIENT STEPS |
AGENCY ACTION |
FEES TO BE PAID |
PROCESSING TIME | PERSON RESPONSIBLE |
|
13. None |
13. Review draft action/fund release documents, and endorse the same to Undersecretary for LGRO Group |
None |
1 working day |
Assistant Secretary |
| 14. None | 14. Review and endorse draft action/fund release documents to Assistant Secretary for BPE Group | None | Undersecretary |
Office of the Assistant Secretary and Office of the Assistant Secretary for Budget Preparation and Execution (BPE) Group
|
CLIENT STEPS |
AGENCY ACTION |
FEES TO BE PAID |
PROCESSING TIME | PERSON RESPONSIBLE |
|
15.None |
15. Review and recommend approval of action/fund release documents to DBM Secretary |
None |
1 working day |
Assistant Secretary |
Office of the Secretary (OSEC)
|
CLIENT STEPS |
AGENCY ACTION |
FEES TO BE PAID |
PROCESSING TIME | PERSON RESPONSIBLE |
|
16. None |
16. Review and approve action document/s, including signing of budget release documents |
None |
4 working days
|
DBM Secretary |
|
16.1 None |
16.1 Tag “Approve” in the eBudget. |
None |
Executive Assistant (EA)/ Chief-of-Staff |
|
| 16.2 None | 16.2 Send approved eSARO, eNCA and approved MFS to the BTB-Central Printing and Releasing Unit (CPRU). | None |
EA |
|
| 16.3 None | 16.3 Send printed NCA to OSEC, for releases to DBP |
ADAS III |
||
| 17. None | 17. Sign action documents, and inform LGRCB of approval, if applicable | None | DBM Secretary |
Local Government and Regional Coordination Bureau (LGRCB)
|
CLIENT STEPS |
AGENCY ACTION |
FEES TO BE PAID |
PROCESSING TIME | PERSON RESPONSIBLE |
|
18. None |
18. Tag/change status from “For Approval” to “Approved” in DRSL |
None |
Director |
Budget Technical Bureau (BTB) - Central Printing and Releasing Unit (CPRU)
|
CLIENT STEPS |
AGENCY ACTION |
FEES TO BE PAID |
PROCESSING TIME | PERSON RESPONSIBLE |
| 19.Access signed Obligational and/or Disbursement Authority/-ies in ADRS | 19. Receive, package and release obligational and disbursement authorities | None | ADAS III
|
|
|
19.1 Download Obligational and/or Disbursement Authority/ies in the ADRS |
19.1 Upload signed Obligational and/or Disbursement Authority/ies in ADRS |
None | ||
|
19.2 None |
19.2 Release the approved NCA to the Government Servicing Bank. | None | ||
| TOTAL | None | 20 working days | ||
| *The processing time may vary depending on the result of evaluation of requests and volume of requests received | ||||
[1]Pursuant to items 1.0 and 3.14 of Local Budget Circular No. 131, dated 08 January 2021, entitled “Guidelines on The Release and Utilization of The Local Government Support Fund – Financial Assistance to Local Government Units in The FY 2021 General Appropriations Act, Republic Act No. 11518”.
[2]Voluminous documents will be physically routed to the B/S/O concerned within the day.
