This service pertains to the submission of the National Task Forces to End Local Communist Armed Conflict (NTF-ELCAC), endorsing to the DBM the list of cleared barangays and their compliant priority project for fund release chargeable against the LGSF-SBDP of the NTF-ELCAC. Upon evaluation of the endorsement based on the existing laws, rules, and regulations, the LGRCB recommends to the Secretary the release of funds or informs the NTF-ELCAC should a ground for denial be found.
Office or Division
| OFFICE OR DIVISION: |
|
| CLASSIFICATION: | Highly Technical |
| TYPE OF TRANSACTION: |
G2G – Government to Government (Between NTF-ELCAC and DBM)
|
| WHO MAY AVAIL: | Local Government Units (NTF-ELCAC-cleared barangays, as enumerated under the FY 2024 General Appropriations Act (GAA), Republic Act (RA) No. 11975) |
Checklist of Requirements
|
CHECKLIST OF REQUIREMENTS |
TYPE AND NUMBER OF COPY |
WHERE TO SECURE |
|
Endorsement of NTF-ELCAC Chairperson regarding the release of funds for LGSF-SBDP of the NTF-ELCAC. Note: If information is incomplete, incorrect or non-compliant, the DBM shall return the endorsement documents through a letter to the NTF-ELCAC. |
One (1) original copy |
NTF-ELCAC |
Client Steps
{slider Administrative Service-Central Records Division (AS-CRD)}
|
CLIENT STEPS |
AGENCY ACTION |
FEES TO BE PAID |
PROCESSING TIME | PERSON RESPONSIBLE |
|
1. NTF-ELCAC to submit endorsement letter to the AS-CRD. |
1. Receive endorsement. |
None | within 1 hour[1] |
Administrative Assistant (ADAS) I, and Administrative Officer (AO) III and V |
| 1.1 None |
1.1 Upload all documents to DMS |
None | ||
| 1.2 Receive the Document Management System (DMS)- generated acknowledgement receipt (AR). |
1.2. Issue the DMS-generated AR; and send hardcopy to LGRCB. |
None |
{slider Local Government and Regional Coordination Bureau (LGRCB)}
|
CLIENT STEPS |
AGENCY ACTION |
FEES TO BE PAID |
PROCESSING TIME | PERSON RESPONSIBLE |
|
2. None |
2. Route request to Division concerned. |
None |
within 2 hours, 50 minutes |
ADAS III/AO III |
|
3. None |
3. Evaluate endorsement and prepare the following action document(s).
|
None |
11 working days |
Budget and Management Specialist (BMS) I and II, and Senior BMS |
|
4. None |
4. Review draft action and fund release document(s) in e-Budget, and affix initials on draft fund release documents
|
None |
1 working day |
Supervising BMS |
|
5. None |
5. Review draft action document(s) and recommend/ endorse to Director the draft action/fund release documents (affix initials and/or signature on draft fund release documents) |
None |
1 working day |
Chief BMS |
|
6. None |
6. Review action/fund release documents, recommend approval. Tag “For Approval” in e-Budget and sign draft action/fund release documents |
None |
1 working day |
Director |
| 7. None | 7. Send approved fund release documents to the Assistant Secretary for LGRO Group | None | within 4 hours |
AO III/ADAS III |
{slider Office of the Assistant Secretary and Office of the Undersecretary for Local Government and Regional Offices Group (LGRO)}
|
CLIENT STEPS |
AGENCY ACTION |
FEES TO BE PAID |
PROCESSING TIME | PERSON RESPONSIBLE |
|
8. None |
8. Review draft action/fund release documents, endorse the same to Undersecretary for LGRO Group |
None |
1 working day |
Assistant Secretary |
| 9. None | 9. Review draft action/fund release documents and endorse the same to Assistant Secretary for BPE Group | None | Undersecretary |
{slider Office of the Assistant Secretary and Office of the Undersecretary for Budget Preparation and Execution (BPE) Group}
|
CLIENT STEPS |
AGENCY ACTION |
FEES TO BE PAID |
PROCESSING TIME | PERSON RESPONSIBLE |
|
10. None |
10. Review, recommend approval and endorse action/fund release documents to DBM Secretary |
None |
1 working day |
Assistant Secretary |
{slider Office of the Secretary (OSEC)}
|
CLIENT STEPS |
AGENCY ACTION |
FEES TO BE PAID |
PROCESSING TIME | PERSON RESPONSIBLE |
|
11. None |
11. Review and approve action document/s, including signing of budget release documents. |
None |
3 working days |
DBM Secretary |
|
11.1. None |
11.1. Tag “Approve” in eBudget. |
None |
Executive Assistant (EA)/ Chief-of-Staff |
|
| 11.2. None | 11.2. Send approved eSARO, eNCA and approved MFS to BTB-CPRU | None |
EA |
|
| 11.3. None | 11.3. Send printed NCA to OSEC, for release to DBP | None |
ADAS III BTB-CPRU |
|
| 12. None | 12. Sign action documents. | None | DBM Secretary |
{slider Budget Technical Bureau (BTB) - Central Printing and Releasing Unit (CPRU)}
|
CLIENT STEPS |
AGENCY ACTION |
FEES TO BE PAID |
PROCESSING TIME | PERSON RESPONSIBLE |
|
13. Access signed Obligational and/or Disbursement Authority/ies in ADRS |
13. Receive, package and release obligational and disbursement authorities |
None |
10 minutes |
ADAS III |
|
13.1 Download Obligational and/or Disbursement Authority/ies in the ADRS[2] |
13.1 Upload signed Obligational and/or Disbursement Authority/ies in ADRS |
None |
||
| 13.2 None | 13.2 Release approved NCA. Tag as “Released” in e-Budget, applicable for DBP releases | None | ||
| TOTAL | None | 20 working days | ||
| *The processing time may vary depending on the result of evaluation of requests and volume of requests received | ||||
[1]Voluminous documents will be physically routed to the B/S/O concerned within the day
[2]The corresponding SARO shall be automatically uploaded in the ADRS and shall be made available to the agency for viewing and printing upon approval in the e-Budget System. Upon release of SARO through ADRS, any adjustment shall be made through the issuance of a modification or a negative SARO. In the case of ANCAI and MRS-NCA, these shall be made available to the agency for viewing and printing through the ADRS within the next calendar day after receipt of NCA by the GSB.
{/sliders}
