Minor Technical Evaluation of Systems and Productivity Improvement-Related Agency Requests/Proposals

Details: 02.May

The Systems and Productivity Improvement Bureau (SPIB) prepares action documents/reports to evaluate or respond to agency requests/proposals in relation to management systems improvement, public sector productivity enhancement, management of government assets, strengthening of internal control systems in government, and other related matters. The timeline for this service depends on the complexity of the technical evaluation needed to come up with the action document(s), as well as the deadline set by or agreed upon with the party concerned.

Among the requests that can be considered under this classification are those regular transactions wherein all required data have been submitted or are available.

The classification of the service is considered highly technical since it requires the use of technical knowledge, specialized skills and/or training in the processing and/or evaluation thereof. In particular, it requires a thorough technical evaluation to ensure the quality and consistency of recommendations that would be the basis for the final DBM action. Said evaluation may also necessitate the conduct of a more in-depth study or research on the matter, exhaustive review of relevant laws, issuances and standards, or coordination with other stakeholders which could provide relevant inputs.

Office or Division

OFFICE OR DIVISION:	SPIB Office of the Secretary (OSEC) Office of the Organization and Systems Improvement (OSI) Functional Group Head (FGH) or other DBM Senior Official Concerned and Administrative Service-Central Records Division (AS-CRD)
CLASSIFICATION:	Highly Technical
TYPE OF TRANSACTION:	G2G - Government to Government G2C - Government to Citizen
WHO MAY AVAIL:	National Government Agencies (NGAs), Local Government Units (LGUs), State Universities and Colleges (SUCs), Government-Owned or -Controlled Corporations (GOCCs), Government Financial Institutions (GFIs), and other government entities concerned; development partners; and other concerned parties (e.g., general public)

Checklist of Requirements

Client Steps

Administrative Service-Central Records Division (AS-CRD) and SPIB

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Submit hard copy of the request to AS-CRD via email (This email address is being protected from spambots. You need JavaScript enabled to view it.) or to SPIB official email (This email address is being protected from spambots. You need JavaScript enabled to view it.).	1. Receive request	None	Physical submission - within 1 hour Electronic submission - included in the total SPIB processing time	Administrative Assistant (ADAS) I, and Administrative Officer (AO) III and V AS-CRD AO III (Records Officer II)/ ADAS III (Computer Operator II), Budget and Management Analyst (BMAN), Budget and Management Specialist (BMS) I, BMS II, Senior BMS, Supervising BMS, Chief BMS SPIB
1.1. None	1.1. Upload all documents to the Document Management System (DMS) and route to SPIB	None
1.2. Receive DMS-generated acknowledgement receipt (AR).	1.2. Issue DMS-generated AR to client physically or via email and send hard copy of the documents, if applicable, to SPIB	None

Systems and Productivity Improvement Bureau (SPIB)

Functional Group Head/Office of the Secretary

SPIB and AS-CRD

General Solano Street
San Miguel, Manila
Philippines

Telephone No: 8657-3300
Email: osec@dbm.gov.ph

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CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
2. None	2. Receive and/or record request Determine SPIB division concerned, otherwise, refer to SPIB Assistant Director/ Director	None	included in SPIB processing time	AO III (Records Officer II)/ ADAS III (Computer Operator II) Assistant Director/Director
4. None	4. Draft action document/s (e.g. memorandum, letter or email to external stakeholders, comments/inputs/position papers, minutes, presentations, and briefers)	None	within 16 working days, or deadline set by or agreed upon with DBM senior official concerned or party concerned	BMAN, BMS I, BMS II, Senior BMS
5. None	5. Review draft action document/s	None		Supervising BMS, Chief BMS
5.1 None	5.1 Send to OSI FGH, SPIB Supervising Senior Official, and/or other Senior Official concerned; or send directly to client or requesting party56,	None		ADAS III, AO III, AO V SPIB
6. None	6. Review and approve action document/s, and release physical copy to AS-CRD (as applicable, depending on the nature of transaction)	None	within 3 working days	Assistant Director/Director

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
7. Accept and/or acknowledge receipt of the DBM action from AS-CRD (for physical release) or SPIB (for electronic release), whichever is applicable.	7. Release DBM action to the requesting party.			AA IV, ADAS I and III, and AO I, II and V AS-CRD
			Electronic release - included in SPIB processing time	AO III/ADAS III SPIB
TOTAL			22 working days – electronic release 22 working days, 1 hour, 10 minutes – physical release
*If for pick-up by the agency concerned; Within 1 working day for personal delivery; Within 3 working days thru courier service.