Preparation of Response to Simple Queries Relevant to LGU Budgeting Rules

Details: 02.May

The Local Government and Regional Coordination Bureau (LGRCB) evaluates minor or simple queries or issues raised by external and internal stakeholders regarding local governance, expenditure and public management, among others. Simple queries require ministerial actions on the part of the public officer or employee, or those which present only inconsequential issues for the resolution by an officer or an employee. The total processing time and specific processing time per step for the process may still vary depending on the corresponding instructions from officials and the degree of complexity of the request.

Office or Division

OFFICE OR DIVISION:	Local Government and Regional Coordination Bureau (LGRCB) and Administrative Service-Central Records Division (AS-CRD)
CLASSIFICATION:	Simple
TYPE OF TRANSACTION:	G2G - Government to Government G2C - Government to Citizen G2B - Government to Business
WHO MAY AVAIL:	DBM Bureaus/Services/Offices (BSOs), national government agencies (NGAs), local government units (LGUs), government-owned and -controlled corporations (GOCCs), and other government instrumentalities, and others concerned, whether private or public entities

Checklist of Requirements

Client Steps

Administrative Service-Central Records Division (AS-CRD) and LGRCB

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Submit agency request to AS-CRD or to the LGRCB official email (This email address is being protected from spambots. You need JavaScript enabled to view it.).	1. Receive agency request.	None	within 1 hour[1]	Administrative Aide (AA) IV, Administrative Assistant (ADAS) I, and Administrative Officer (AO) I, III and V AS-CRD Budget and Management Specialist (BMS) I, II/Senior BMS, ADAS III/AO III LGRCB
1.1. None	1.1 Upload all documents to DMS.	None
1.2 Receive email acknowledgement for requests sent via email and/or Document Management System (DMS)- generated acknowledgement receipt (AR)	1.2 Issue DMS-generated AR; and send hardcopy/digital copy to LGRCB (applicable if request was received through AS-CRD). Otherwise, submit acknowledgment email to the request	None

Local Government and Regional Coordination Bureau (LGRCB)

Administrative Service-Central Records Division (AS-CRD)

General Solano Street
San Miguel, Manila
Philippines

Telephone No: 8657-3300
Email: osec@dbm.gov.ph

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CHECKLIST OF REQUIREMENTS	TYPE AND NUMBER OF COPY	WHERE TO SECURE
Letter/Memorandum/Email query	1 original or digital copy	Requesting party unless indicated otherwise

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
2.None	2. Route request to Division concerned.	None	within 1 hour	ADAS III/AO III
2.1 None	2.1 Review and assign request to specialist concerned	None	within 1 hour	CBMS
3. None	3. Evaluate request and prepare action document(s) i.e., Memorandum/Letter/Data/Matrix.	None	1 working day	Budget and Management Specialist (BMS) I, II/Senior BMS
4. None	4. Review action document(s) and recommend approval to CBMS/Director	None	1 working day	Supervising BMS/ Chief BMS
5. None	5. Review, approve and sign action document(s)	None	within 6 hours	Director