Preparation of Response to Highly Technical Queries Relevant to Local Government Unit (LGU) Budgeting Rules

Details: 02.May

The Local Government and Regional Coordination Bureau (LGRCB) evaluates Highly Technical queries or issues raised by external and internal stakeholders regarding local governance, expenditure, and public management. Highly Technical queries require technical knowledge, specialized skills, and/or training in the processing and/or evaluation thereof. The total processing time and specific processing time per step for the process may still vary depending on the corresponding instructions from officials and the degree of complexity of the request.

Office or Division

OFFICE OR DIVISION:	LGRCB, Administrative Service-Central Records Division (AS-CRD), and other Bureaus/Services/Offices (BSOs) concerned
CLASSIFICATION:	Highly Technical
TYPE OF TRANSACTION:	G2G - Government to Government G2C - Government to Citizen G2B - Government to Business
WHO MAY AVAIL:	DBM BSOs, NGAs, LGUs, GOCCs, and other government instrumentalities, and others concerned, whether private or public entities

Checklist of Requirements

Client Steps

Administrative Service-Central Records Division (AS-CRD)

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Submit agency request to AS-CRD or to the LGRCB official email (This email address is being protected from spambots. You need JavaScript enabled to view it.).	1. Receive agency request.	None	within 1 hour^[1]	Administrative Aide (AA) IV, Administrative Assistant (ADAS) I, and Administrative Officer (AO) I, III and V AS-CRD Budget and Management Analyst/Budget and Management Specialist (BMS) I, II/Senior BMS, ADAS III/AO III LGRCB
1.1. None	1.1 Upload all documents to DMS.	None
1.2 Receive email acknowledgement for requests sent via email and/or Document Management System (DMS)- generated acknowledgement receipt (AR).	1.2 Issue the DMS-generated AR; and transmit the hardcopy/digital copy to the LGRCB (applicable if the request was received through AS-CRD). Otherwise, submit an acknowledgment email to the request.	None

Local Government and Regional Coordination Bureau (LGRCB)

Administrative Service-Central Records Division (AS-CRD)

General Solano Street
San Miguel, Manila
Philippines

Telephone No: 8657-3300
Email: osec@dbm.gov.ph

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CHECKLIST OF REQUIREMENTS	TYPE AND NUMBER OF COPY	WHERE TO SECURE
Letter/Memorandum/Email query	1 original or digital copy	Requesting entity unless indicated otherwise

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
2.None	2. Route request to Division concerned.	None	within 1 hour	ADAS III/AO III
3. None	3. Evaluate request; coordinate with other B/S/Os regarding the request	None	10 working days	Budget and Management Specialist (BMS) I, II/Senior BMS
3.1 None	3.1 Prepare data/ information regarding the request; Prepare action document(s) i.e., Memorandum/ Letter/Data/ Matrix, requesting for information from other B/S/Os	None	10 working days	Budget and Management Specialist (BMS) I, II/Senior BMS
4. None	4. Review action document(s) and recommend approval to CBMS/Director	None	3 working days	Supervising BMS (SVBMS) and Chief BMS (CBMS)
5. None	5. Review, approve and sign action document(s)	None	2 working days	Director

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
6. Accept and/or acknowledge receipt of action from AS-CRD (for LGUs, NGOs, NGAs and citizens) or LGRCB (for DBM B/S/Os)	6. Release signed action document(s).	None	within 1 hour	ADAS III/AO III LGRCB
	6. Release signed action document(s).	None	within 10 minutes*	AA IV, ADAS I and VI, and AO I, III and V AS-CRD
TOTAL		None	15 working days, 3 hours and 10 minutes**
If for pick-up by the agency concerned; Within 1 working day for personal delivery; Within 3 working days thru courier service. Such queries require inputs which were already tackled in the previous meetings/seminars/webinars/discussions but necessitate documented information from the Bureau and other BSOs. The total processing time and specific processing time per step for the process varies depending on the type of request and the degree of complexity of the request. Note:* The processing time for each request considers the time allotted for the thorough technical evaluation of the request and further coordination with other BSOs to ensure the quality and veracity of the inputs to be provided for the DBM’s final action. This classification requires the use of technical knowledge, specialized skills, and/or training in the processing and/or evaluation thereof. The evaluation of the request includes in-depth research and a fully comprehensive examination of pertinent data, rules, regulations, and laws that must be considered for the concluding course of action that shall be rendered.