Preparation of Response to Highly Technical Queries for Policy Decisions Relevant to Local Government Unit (LGU) Budgeting Rules

Details: 02.May

The Local Government and Regional Coordination Bureau (LGRCB) evaluates Highly Technical queries or issues raised by external and internal stakeholders regarding local governance, among others. Highly Technical queries for policy decisions relevant to LGU budgeting rules refer to queries that require legal opinion, data analysis and computation, information, and policy directives espoused from the LGRCB, other DBM Bureaus/Services/Offices (BSOs), Legal Service, and Senior Officials of the DBM. The same include queries which may require further review and approval from the Secretary and other Senior Officials of the DBM. However, the total processing time and specific processing time per step for the process varies depending on the type and the degree of complexity of the request, and the corresponding instructions from officials.

Office or Division

OFFICE OR DIVISION:	Administrative Service – Central Records Division (AS-CRD), Local Government and Regional Coordination Bureau (LGRCB), and Other B/S/Os concerned
CLASSIFICATION:	Multistage Process
TYPE OF TRANSACTION:	G2G - Government to Government G2C - Government to Citizen G2B - Government to Business
WHO MAY AVAIL:	DBM BSOs, NGAs, LGUs, GOCCs, and other government instrumentalities, and others concerned, whether private or public entities

Checklist of Requirements

Client Steps

Administrative Service-Central Records Division (AS-CRD)

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Submit agency request to AS-CRD or to the LGRCB official email (This email address is being protected from spambots. You need JavaScript enabled to view it.).	1. Receive agency request.	None	within 1 hour^[1]	Administrative Aide (AA) IV, Administrative Assistant (ADAS) I, and Administrative Officer (AO) I, III and V AS-CRD Budget and Management Analyst/Budget and Management Specialist (BMS) I, II/Senior BMS, ADAS III/AO III LGRCB
1.1. None	1.1 Upload all documents to DMS.	None
1.2 Receive email acknowledgement for requests sent via email and/or Document Management System (DMS)- generated acknowledgement receipt (AR).	1.2 Issue DMS-generated AR; and transmit the hardcopy/digital copy to the LGRCB (applicable if request was received through AS-CRD). Otherwise, submit acknowledgment email to the request.	None

Local Government and Regional Coordination Bureau (LGRCB)

Office of Functional Group Head / Office of the Secretary

General Solano Street
San Miguel, Manila
Philippines

Telephone No: 8657-3300
Email: osec@dbm.gov.ph

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CHECKLIST OF REQUIREMENTS	TYPE AND NUMBER OF COPY	WHERE TO SECURE
Letter of query	1 original or scanned copy	Requesting entity unless indicated otherwise

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
2.None	2. Route request to Division concerned.	None	within 1 hour	ADAS III/AO III
3. None	3. Evaluate request; coordinate with other B/S/Os regarding the request; prepare data/information regarding the request; Prepare action document(s) i.e., Memorandum/ Letter/Data/Matrix, requesting for information from other stakeholders.	None	15 working days or within the deadline set by the Senior Officials	Budget and Management Analyst/Budget and Management Specialist (BMS) I, II/Senior BMS
4. None	4. Review action document(s) and recommend approval to CBMS/Director	None	7 working days	Supervising BMS/ Chief BMS
5. None	5. Review, approve and sign action document(s)	None	2 working days	Director
6. None	6. Release signed action document(s).	None	within 1 hour	ADAS III/AO III
7. None	7. Prepare action document(s).	None	15 working days	DBM Senior Officials and other Office/s concerned
8. None	8. Route request to Division concerned.	None	within 1 hour	ADAS III/AO III
9. None	9. Prepare action document(s) relative to the data/information gathered from other B/S/Os.	None	7 working days	BMAN/ BMS I, II/ Senior BMS
10. None	10. Review action document(s) and recommend approval to CBMS/Director	None	5 working days	Supervising BMS and Chief BMS
11. None	11. Review, approve and sign action document(s)	None	3 working days, 5 hours	Director
12. None	12. Release signed action document(s).	None	within 1 hour	ADAS III/AO III

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
13. None	13. Review and approve action document(s).	None	3 working days	Senior Official concerned Office of the Functional Group Head concerned (as applicable) DBM Secretary OSEC (as applicable)
14. Accept and/or acknowledge receipt of action from AS-CRD.	14. Release signed action document(s).	None	within 1 hour	ADAS III/AO III LGRCB
	14. Release signed action document(s).	None	within 10 minutes*	AA IV, ADAS I and VI, and AO I, III and V AS-CRD
TOTAL			58 working days, 3 hours and 10 minutes**
If for pick-up by the agency concerned; Within 1 working day for personal delivery; Within 3 working days thru courier service. *This service is qualified for multi-stage processing as it necessitates an in-depth research and review of the information gathered from other B/S/Os concerned to come up with a recommendation for final actions of DBM Officials.