Administration and Release against the Contingent Fund and Unprogrammed Appropriations

Details: 30.Jul

Contingent Fund shall be used exclusively for requirements of new and/or urgent projects and activities that need to be implemented during the year, except for the provision of confidential and intelligence funds to civilian departments and agencies with no mandate to perform security and intelligence-related functions unless the President certifies as to the extreme necessity thereof and the purchase of motor vehicles, including any improvements thereon. All releases from this fund require the prior approval of the President, other than payment resulting from final and executory decisions of competent authorities, which shall be subject to the approval of the DBM.

On the other hand, the Unprogrammed Appropriations provide standby authority to incur additional agency obligations for priority programs or projects when any of the following exists : (a) Excess revenue collections in the total tax revenues or any of the identified non-tax revenue sources from its corresponding revenue collection target, as reflected in the BESF submitted by the President; (b) New revenue collections or those arising from new tax or non-tax sources which are not part of, nor included in, the original revenue sources reflected in the BESF; (c) Approved loans for foreign-assisted projects; or (d) Fund balance of the Government-Owned or Controlled Corporations from (GOCCS) from any remainder resulting from the review and reduction of their reserve funds to reasonable levels taking into account the disbursement from prior years.

Office or Division

OFFICE OR DIVISION:	Budget and Management Bureau (BMB) - A, B, C, D, E, and F Local Government and Regional Coordination Bureau (LGRCB), DBM Regional Offices (ROs), Budget Technical Bureau (BTB)-Central Printing and Releasing Unit (CPRU) BTB-Standards and Policy Division (SPD) Office of the Assistant Secretary/Undersecretary for Budget Preparation and Execution (BPE) Group Office of the Secretary (OSEC) and Administrative Service-Central Records Division (AS-CRD)
CLASSIFICATION:	Highly Technical
TYPE OF TRANSACTION:	G2G - Government to Government
WHO MAY AVAIL:	All National Government Agencies, Local Government Units (LGUs), State Universities and Colleges (SUCs), and other Government Instrumentalities

Checklist of Requirements

Client Steps

Administrative Service-Central Records Division (AS-CRD)

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Submit agency request and documentary requirements to AS-CRD or send digital or clear scanned copy of the complete set of documents to the AS-CRD official email (This email address is being protected from spambots. You need JavaScript enabled to view it.)	1. Receive agency request and documentary requirements	None	within 2 hours[1]	Administrative Assistant (ADAS) I, and Administrative Officer (AO) III and V
1.1 None	1.1 For physical submission, upload all documents to the Document Management System (DMS) and attach DMS-generated routing slip to the document For electronic submission, upload all documents to the DMS	None
1.2 Receive the DMS-generated acknowledgement receipt (AR).	1.2 For physical submission, issue DMS-generated AR; and send hardcopy to the BMB/s concerned For electronic submission, send DMS-generated AR; and copy furnish the BMB concerned	None

Budget and Management Bureau (BMB) - A, B, C, D, and F

Budget Technical Bureau (BTB) - Standards and Policy Division (SPD)

Information and Communication Technology Systems Service (ICTSS)

Budget Technical Bureau (BTB) - Standards and Policy Division (SPD)

Budget and Management Bureau (BMB) - A, B, C, D, and F

Budget Technical Bureau (BTB) - Standards and Policy Division (SPD)

Office of the Assistant Secretary and Office of the Undersecretary for Budget Preparation and Execution (BPE) Group

Office of the Secretary (OSEC)

Budget Technical Bureau (BTB) - Standards and Policy Division (SPD)

Budget Technical Bureau (BTB) - Central Printing and Releasing Unit (CPRU)

General Solano Street
San Miguel, Manila
Philippines

Telephone No: 8657-3300
Email: osec@dbm.gov.ph

REPUBLIC OF THE PHILIPPINES

All content is in the public domain unless otherwise stated.

ABOUT GOVPH

Learn more about the Philippine government, its structure, how government works and the people behind it.

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
2. None	2. Route request to Director	None	10 working days	AO/ADAS
3. None	3. Give instruction to Chief Budget and Management Specialist (CBMS)	None		Director
4. None	4. Determine the following: Actions to be taken; and Technical staff to handle the request	None		CBMS
5. None	5. Evaluate request based on pertinent guidelines. Determine the balance of UA/CF through the e-Budget System	None		Budget and Management Specialist (BMS) I, BMS II, Senior BMS (SRBMS)
5.1 None	5.1 In case the balance is sufficient, proceed with the preparation of action documents
5.2 None	5.2 In case the balance is insufficient, coordinate with BTB and send request for modification/use of appropriations via email

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
5.2.1 None	5.2.1 Upon coordination of the BSOs concerned, check CF/UA/Excess Income balance	None		BMS I, BMS II, SRBMS
5.2.2 None	5.2.2 Review action documents.	None		Supervising BMS (SVBMS)
5.2.3 None	5.2.3 Seek clearance/approval from ASEC/USEC or the BPE-FGH on the request of modification/use of appropriation	None		BTB Director
5.2.4 None	5.2.4 Coordinate approval/disapproval of ASEC/USEC or the FGH of the BPEG to the technical staff assigned	None		BTB Director
5.2.5 None	5.2.5 Send email to ICTSS to reflect adjustments in the e-Budget, copy furnish the requesting bureau.	None		BTB-SPD

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
7. None	7. Review draft action documents	None		SVBMS/CBMS BMBs A-F/ LGCRB/ROs
8. None	8. Review and recommend approval of the action documents			Assistant Director BMBs A-F/ LGCRB/ROs
9. None	9. Review and approve action documents and tag “For approval” in the eBudget System the draft Obligational & Disbursement Authorities			Director
10. None	19. Release action document	None		ADAS BMBs A-F/ LGCRB/ROs

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
11. None	11. Receive request for the processing of DV and route to Director	None	3 working days	AO/ADAS
12. None	12. Give instruction to the CBMS for processing of DV	None		Director
13. None	13. Assign request to the technical staff concerned to administer the fund release	None		CBMS
14. None	14. Evaluate request, specifically on the following: Compliance with documentary requirements (e.g., OP approval, BTr certification); and Accuracy of data in the draft SARO	None		BMS I, BMS II, SRBMS BTB-SPD
15. None	15. Fill out the lower portion of the DV and prepare the USAP Form and the MFS, as applicable	None		BMS I, BMS II, SRBMS BTB-SPD
16. None	16. Review DV, MFS and USAP form, as applicable	None		SVBMS/CBMS
17. None	17. Review and sign DV, MFS and USAP form, as applicable	None		Assistant Director/Director
18. None	18. Encode the DV number in the eBudget System	None		BMS I, II, SRBMS BTB-SPD
19. None	19. Release action documents to appropriate B/S/Os concerned: Forward to the Office of ASEC and USEC of BPEG; or Return to the B/S/Os concerned if the approval of request has been delegated to B/S/O Directors	None		AO/ADAS BTB

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
22. None	22. File copy of signed DV and USAP Form, if applicable	None	6 hours	ADAS I
23. None	23. Update status of the UA/CF balances including the SARO number	None		BMS I, BMS II, SRBMS BTB-SPD
23.1 None	23.1 Reconcile ledger with the eBudget System	None
23.2 None	23.2 Provide copy of SPF ledger to BTB-BED as inputs in the reports to be submitted to Congress	None