Administration and Release against the Contingent Fund and Unprogrammed Appropriations

Details: 30.Jul

Contingent Fund shall be used exclusively for requirements of new and/or urgent projects and activities that need to be implemented during the year, except for the purchase of motor vehicles, including any improvements thereon. All releases from this fund require the prior approval of the President, other than payment resulting from final and executory decisions of competent authorities, which shall be subject to the approval of the DBM. The Unprogrammed Appropriations provide standby authority to incur additional agency obligations for priority programs or projects when the revenue source has exceeded the corresponding revenue collections target, and when additional grants or foreign funds are generated.

Office or Division

OFFICE OR DIVISION:	Budget and Management Bureau (BMB) - A, B, C, D, E, and F Budget Technical Bureau (BTB)-Central Printing and Releasing Unit (CPRU) BTB-Standards and Policy Division (SPD) Office of the Assistant Secretary for Budget Preparation and Execution (BPE) Group Office of the Undersecretary for BPE Group Office of the Secretary (OSEC) and Administrative Service-Central Records Division (AS-CRD)
CLASSIFICATION:	Highly Technical
TYPE OF TRANSACTION:	G2G - Government to Government
WHO MAY AVAIL:	All National Government Agencies, Local Government Units (LGUs), State Universities and Colleges (SUCs), Government-Owned or -Controlled Corporations (GOCCs), and other Government Instrumentalities

Checklist of Requirements

Client Steps

Administrative Service-Central Records Division (AS-CRD)

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Submit agency request and documentary requirements to AS-CRD or send digital or clear scanned copy of the complete set of documents to the AS-CRD official email (This email address is being protected from spambots. You need JavaScript enabled to view it.)	1. Receive agency request and documentary requirements	None	within 1 hour[1]	Administrative Assistant (ADAS) I, and Administrative Officer (AO) III and V
1.1 None	1.1 For physical submission, upload all documents to the Document Management System (DMS) and attach DMS-generated routing slip to the document For electronic submission, upload all documents to the DMS	None
1.2 Receive the DMS-generated acknowledgement receipt (AR).	1.2 For physical submission, issue DMS-generated AR; and send hardcopy to the BMB/s concerned For electronic submission, send DMS-generated AR; and copy furnish the BMB concerned	None

Budget and Management Bureau (BMB) - A, B, C, D, and F

Budget Technical Bureau (BTB) - Standards and Policy Division (SPD)

Office of the Assistant Secretary and Office of the Undersecretary for Budget Preparation and Execution (BPE) Group

Office of the Secretary (OSEC)

Budget Technical Bureau (BTB) - Standards and Policy Division (SPD)

Budget and Management Bureau (BMB) - A, B, C, D, and F

Budget Technical Bureau (BTB) - Standards and Policy Division (SPD)

Office of the Assistant Secretary and Office of the Undersecretary for Budget Preparation and Execution (BPE) Group

Office of the Secretary (OSEC)

Budget Technical Bureau (BTB) - Central Printing and Releasing Unit (CPRU)

Office of the Secretary (OSEC)

Budget Technical Bureau (BTB) - Central Printing and Releasing Unit (CPRU)

General Solano Street
San Miguel, Manila
Philippines

Telephone No: 8657-3300
Email: osec@dbm.gov.ph

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CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
2. None	2. Route request to Director	None	10 working days, 6 hours, 50 minutes	AO/ADAS
3. None	3. Give instruction to Chief Budget and Management Specialist (CBMS)	None		Director
4. None	4.Determine the following: Actions to be taken; and Technical staff to handle the request	None		CBMS
5. None	5. Coordinate with BTB for the CF/UA balance	None		Budget and Management Analyst (BMAN), Budget and Management Specialist (BMS) I, BMS II, Senior BMS (SRBMS)

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
6. None	6. Check CF/UA balance	None		BMAN, BMS I, BMS II, SRBMS
6.1 None	6.1 If balance is sufficient, provide status to the requesting bureau and balance of excess income in the case of UA	None
6.2 None	6.2 If balance is insufficient in terms of: Allotment class – prepare MFS and accomplish Use of Appropriations (USAP) form Total amount – Prepare MFS	None
7. None	6. Review action documents.	None		Supervising BMS
8. None	8. Review action documents.	None		CBMS
9. None	9. Review action documents.	None		Assistant Director
10. None	10. Review and recommend approval of the action documents	None		Director

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
13. None	13. Receive signed action documents and forward to the division in-charge	None		AO/ADAS
14. None	14. Receive signed action documents	None		BMAN, BMS I, BMS II, SRBMS
14.1 None	14.1 Update ledger and send email request to ICTSS to reflect adjustments in the e-Budget, copy furnish the requesting bureau	None		BMAN, BMS I, BMS II, SRBMS

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
18. None	18. Prepare action documents	None		Budget and Management Analyst (BMAN), Budget and Management Specialist (BMS) I, BMS II, Senior BMS (SRBMS)
18.1. None	18.1. Evaluate request and prepare the following action documents: Memorandum for the Secretary (MFS); Obligational and/or Disbursement Authority/ies, i.e., SARO/ Annexes/ Schedule; DV; or Denial letter if request is for denial	None
18.2 None	18.2 Create a SARO/NCA entry. Ensure that DMS Ref. No. is tagged in e-Budget	None
19. None	19. Review action documents	None		SVBMS
20. None	20. Review action documents	None		CBMS
21. None	21. Review and recommend approval of the action documents	None		Assistant Director
22. None	22. Review and recommend approval of the action documents	None		Director
22.1 None	22.1 Verify and tag “For Approval” in the e-Budget the release documents	None		Director
23. None	23. Send action documents to BTB	None		AO/ADAS

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
24. None	24. Route request to Director	None	3 working days	AO/ADAS
25. None	25. Give instruction to CBMS	None		Director
26. None	26. Assign request to the technical staff concerned to administer the fund release	None		CBMS
27. None	27. Evaluate Request	None		BMAN, BMS I, BMS II, SRBMS
27.1 None	27.1 Verify compliance with documentary requirements (e.g., OP approval, BTr certification)	None
27.2 None	27.2 Update status of CF/UA balances including allotment breakdown	None
27.3 None	27.3 Update SPF ledger and fill out the lower portion of the DV	None
27.4 None	27.4 Coordinate with the BMB concerned for any deficiency/non-compliant issue	None
27.5 None	27.5 Prepare memorandum to BMB concerned as needed for documentation/ compliance issues	None
28. None	28. Review DV and certify the correctness of status reflected in the DV	None		SVBMS
29. None	29. Review DV and certify the correctness of status reflected in the DV	None		CBMS
30. None	30. Review and sign DV	None		Director