Administration and Release against the National Disaster Risk Reduction and Management Fund

Details: 30.Jul

The NDRRMF shall be used for aid, relief and rehabilitation services to communities/areas; as well as, repair, rehabilitation and reconstruction works in connection with the occurrence of natural or human induced calamities in the current or two (2) preceding years, subject to the approval of the President. The fund also serves as additional funding source of the QRF of agencies whose budgets include provisions for QRF when the balance thereof has reached 50%, subject to the approval of the DBM.

Office or Division

OFFICE OR DIVISION:	Budget and Management Bureau (BMB) - A, B, C, D, E, and F Budget Technical Bureau (BTB) Office of the Assistant Secretary/Undersecretary for Budget Preparation and Execution (BPE) Group Office of the Secretary (OSEC) and Administrative Service-Central Records Division (AS-CRD)
CLASSIFICATION:	Highly Technical
TYPE OF TRANSACTION:	G2G - Government to Government
WHO MAY AVAIL:	All National Government Agencies, Local Government Units (LGUs), State Universities and Colleges (SUCs), Government-Owned or -Controlled Corporations (GOCCs), and other Government Instrumentalities

Checklist of Requirements

Client Steps

Administrative Service-Central Records Division (AS-CRD)

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Submit agency request and documentary requirements to AS-CRD or send digital or clear scanned copy of the complete set of documents to the AS-CRD official email (This email address is being protected from spambots. You need JavaScript enabled to view it.)	1. Receive agency request and documentary requirements	None	within 1 hour[1]	Administrative Assistant (ADAS) I, and Administrative Officer (AO) III and V
1.1 None	1.1 For physical submission, upload all documents to the Document Management System (DMS) and attach DMS-generated routing slip to the document For electronic submission, upload all documents to the DMS	None
1.2 Receive the DMS-generated acknowledgement receipt (AR).	1.2 For physical submission, issue DMS-generated AR; and send hardcopy to the BMB/s concerned For electronic submission, send DMS-generated AR; and copy furnish the BMB concerned	None

Budget and Management Bureau (BMB) - A, B, C, D, and F

BMB-D

Office of the Assistant Secretary and Office of the Undersecretary for Budget Preparation and Execution (BPE) Group

Office of the Secretary (OSEC)

BMB-D

Budget and Management Bureau (BMB) - A, B, C, D, and F

BMB-D

Office of the Assistant Secretary and Office of the Undersecretary for Budget Preparation and Execution (BPE) Group

Office of the Secretary (OSEC)

Budget Technical Bureau (BTB) - Central Printing and Releasing Unit (CPRU)

General Solano Street
San Miguel, Manila
Philippines

Telephone No: 8657-3300
Email: osec@dbm.gov.ph

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CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
2. None	2. Route request to Director	None	10 working days, 6 hours, 50 minutes	AO/ADAS
3. None	3. Give instruction to Chief Budget and Management Specialist (CBMS)	None		Director
4. None	4.Determine the following: Actions to be taken; and Technical staff to handle the request	None		CBMS
5. None	5. Coordinate with BMB-E for the NDRRMF balance and provide copy of OP approval/directive via email	None		Budget and Management Specialist (BMS) I, BMS II, Senior BMS (SRBMS)

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
6. None	6. Check NDRRMF balance	None		BMS I, BMS II, SRBMS
6.1 None	6.1 If balance is sufficient, provide status to the requesting bureau	None
6.2 None	6.2 If balance is insufficient in terms of: Allotment class – prepare MFS and USAP form Total amount – Prepare MFS and letter to OP/NDRRMC	None
7. None	7. Review action documents.	None		Supervising BMS
8. None	8. Review action documents.	None		Chief BMS
9. None	9. Review action documents.	None		Assistant Director
10. None	10. Review and recommend approval of the action documents	None		Director

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
13. None	13. Receive signed action documents and forward to the division in-charge	None		AO/ADAS
14. None	14. Receive signed action documents	None		BMS I, BMS II, SRBMS
14.1 None	14.1 Update ledger and send email request to ICTSS to reflect adjustments in the e-Budget	None		BMS I, BMS II, SRBMS

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
18. None	18. Prepare action documents	None		BMS I, BMS II, SRBMS
18.1. None	18.1. Draft the following action documents: Memorandum for the Secretary (MFS); Obligational and/or Disbursement Authority/ies, i.e., SARO/ Annexes/ Schedule; DV; or Denial letter if request is for denial	None
18.2 None	18.2 Create a SARO/NCA entry. Ensure that DMS Ref. No. is tagged in e-Budget	None
19. None	19. Review action documents	None		SVBMS
20. None	20. Review action documents	None		CBMS
21. None	21. Review and recommend approval of the action documents	None		Assistant Director
22. None	22. Review and recommend approval of the action documents	None		Director
22.1 None	22.1 Verify and tag “For Approval” in the e-Budget the release documents	None		Director
23. None	23. Route action documents to BMB-D	None		AO/ADAS

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
24. None	24. Receive action documents	None	3 working days	AO/ADAS
25. None	25. Evaluate and process request	None		BMS II, SRBMS
25.1 None	25.1 Update status of NDRRMF balances including allotment breakdown	None
25.2 None	25.2 Update ledger and fill out the lower portion of the DV	None
26. None	26. Review DV	None		SVBMS
27. None	27. Review DV and certify the correctness of the status reflected in the DV	None		CBMS
28. None	28. Review and sign DV	None		Director