- Details
Processing of claims through Funding Checks or LDDAP-ADAs
This service pertains to financial transactions or requests by suppliers and employees relative to claims through funding Check or LDDAP-ADA for delivered goods/supplies/services of expenditures incurred in the course of official business. The applicable set of documentary requirements may vary according to the nature of each transaction.
The processing in the Administrative Service (AS)-Cash Division starts from the receipt of LDDAP-ADA, Disbursements Voucher (DV), Obligation Request and Status (ORs), and supporting documents from the FS up to the submission of the required action documents to the government-servicing bank.
Office or Division
OFFICE OR DIVISION: |
Regional Offices (ROs) NCR, CAR, I-XIII, Finance and Administrative Division (FAD) |
CLASSIFICATION: | Simple |
TYPE OF TRANSACTION: |
|
WHO MAY AVAIL: | DBM Suppliers, Officials and Employees |
Checklist of Requirements
CHECKLIST OF REQUIREMENTS |
TYPE AND NUMBER OF COPY |
WHERE TO SECURE |
See Table F1 for the applicable requirements based on the nature of the request. |
1 of each copy |
See Table F1 for the applicable requirements based on the nature of the request. |
Client Steps
CLIENT STEPS |
AGENCY ACTION |
FEES TO BE PAID |
PROCESSING TIME | PERSON RESPONSIBLE |
1. Submit request to Records Unit/ FAD |
1.Receive request |
None | 1 hour |
Document Management System (DMS) Focal Person/ FAD
DBM ROs
|
2. None |
2. Evaluate request and prepare financial document/s |
None | 1 working day |
Accountant, Administrative Officer (AO) V (Budget Officer)
DBM ROs
|
3. None | 3. Review and recommend approval of request and financial document/s | None | 4 hours |
Supervising AO/ Chief AO
DBM ROs
|
4. None | 4. Recommend/ Review and approve financial document/s | None | 3 hours |
Assistant Regional Director (ARD)/ Regional Director (ARD)
DBM ROs
|
5. None |
5. Prepare Checks and ACIC |
None | 4 hours |
AO III (Cashier)
DBM ROs
|
6. None |
6. Review and certify correctness of the LDDAP-ADA/ACIC, and sign financial document |
None | 3 hours |
Accountant
DBM ROs
|
7. None |
7. Review and recommend approval/approve of financial documents |
None |
Supervising AO/ Chief AO/ ARD/ RD
DBM ROs
|
|
8. Receipt of financial document/s for payment of claims from FAD |
8. Release of financial document/s for payment of claims |
None | 1 hour |
Cashier/ FAD
DBM ROs
|
TOTAL | None | 3 working days | ||
*Prepared by the requesting entity unless indicated otherwise. |
Table F1
DBM Service |
Documentary Requirements |
Where to Secure |
1. Processing of Claims Through Funding Check |
A. Procurement of Goods:
Additional Documentary Requirements Supplies, Materials, Equipment and Motor Vehicles
General Support Services (janitorial, security maintenance, garbage collection and disposal and similar services):
Repair and Maintenance of Equipment and Motor Vehicles
B. Utility Expense:
C. Telephone/Communication Expense
D. Extraordinary and Miscellaneous Expenses:
E. For Cultural and Athletic Activities:
|
A.
1. FAD
2. FAD
3. Requesting entity (Supplier)
1. FAD
2. Requesting entity (Supplier)
3. FAD
4. BOC/BIR
5. Requesting entity (Supplier)
6. FAD
7. FAD
8. FAD/ Requesting entity (Supplier)
9. FAD
10. FDA
1. FAD
2. Requesting entity (supplier)
3. FAD
4. FAD
1. FAD
2. FAD
3. FAD
4. FAD
5. FAD
6. FAD/ Requesting entity (Supplier)
7. FAD
B.
1. Requesting entity (supplier)
2. Requesting entity (supplier)
C.
1. Requesting entity (supplier)
2. Requesting entity (supplier)
3. FAD
4. FAD
5. FAD
D.
1. FAD
2. FAD
3. FAD
4. FAD
E.
1. FAD
2. AS-CRD
3. FAD
|
2. Payment of claims through LDDAP-ADA |
A. Procurement of Goods:
Additional Documentary Requirements Supplies, Materials, Equipment and Motor Vehicles
General Support Services (janitorial, security maintenance, garbage collection and disposal and similar services):
Repair and Maintenance of Equipment and Motor Vehicles
B. Utility Expense:
C. Telephone/Communication Expense
D. Extraordinary and Miscellaneous Expenses:
E. For Cultural and Athletic Activities:
|
A.
1. FAD
2. FAD
3. Requesting entity (Supplier)
1. FAD
2. FAD
3. FAD
4. Bureau of Customs/BIR
5. FAD
6. FAD
7. FAD
8. FAD/ Requesting entity (Supplier)
9. FAD
10. Requesting entity (Supplier)
1. FAD
2. Requesting entity (supplier)
3. FAD
4. FAD
1. FAD/ Requesting entity (Supplier)
2. FAD
3. FAD
4. FAD
5. FAD
6. Agency/ Contractor
7. FAD
B.
1. Requesting entity (Supplier/Service Provider)
2. Requesting Entity (Supplier/Service Provider)
C.
1. Requesting entity (supplier)
2. Requesting entity (supplier)
3. FAD
4. FAD
5. FAD
D.
1. FAD
2. FAD
3. FAD
4. FAD
E.
1. FAD
2. AS-CRD/FAD
3. FAD
|