Regional Offices (ROs) NCR, CAR, NIR, I-XIII, Finance and Administrative Division (FAD)

CHECKLIST OF REQUIREMENTS

TYPE AND NUMBER OF COPY

WHERE TO SECURE

Petty Cash Voucher (PCV) Form

Additional documentary requirements, whichever is applicable:

1. Approved purchase request with certificate of Emergency Purchase, if necessary
2. Bills, receipts, sales invoices
3. Certification of Expense not Requiring Receipt (CERR) (for expenses amounting to P300 or less) or Reimbursement Expense Receipts (RER) (for expenses amounting to more than P300 but not exceeding P1,000), pursuant to COA Circular No. 2017-001 dated June 19, 2017, as amended by COA Circular No. 2021-001 dated June 24, 2021, or other amount that may be prescribed in the future
4. Inspection and Acceptance Report (IAR) or Certificate of Inspection and Acceptance
5. Pre-/Post-Repair inspection Report
6. Waste Materials Reports (WMR) in case of replacement/repair
7. Approved trip ticket, for gasoline/fuel expenses, together with parking and toll fee receipts, if any (applicable for government vehicles only)
8. Canvass from at least three suppliers for purchases as prescribed (involving P1,000 and above or other amount that may be prescribed in the future), except for purchases made while on official travel
9. Summary/Abstract of Canvass
10. OR in case of refund of PCF
11. Accomplished Job Request Form, as applicable

For meals and snacks charged to PCF:

1. Notice of meeting with agenda/meeting’s purpose or Office Order
2. Attendance Sheet

One (1) copy

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Claimant submits accomplished PCV

1. Receive PCV

None

4 hours

   1.1 None

   1.1 Upload received PCV in the DMS. Check and forward to claimant’s immediate supervisor

None

2. None

2. Review/Evaluate and approved Box A of the PCV

None

1 working day

3. None

3. Received approved PCV

None

1 working day

4. Receipt of cash

4.  Release of cash

None

4 hours

5. Accomplish Feedback Form

5. Ensure accomplishment of feedback form to denote a closed transaction

None

-

TOTAL

None

3 working days