| I. ACQUISITION OF
MOTOR VEHICLES |
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A. |
Purchase of New
Motor Vehicle [Requiring Approval from the Office of the
President (OP) and Exemption from AO 339] |
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Letter-Request of the Local
Chief Executive (LCE)/Agency Head |
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Number, Type, Specifications
& Cost of Motor Vehicle/s to be purchased |
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Certification of the Accountant,
noted by the LCE/Agency Head, attesting to the availability
of funds and the specific fund source for the purchase
of the motor vehicle |
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Copy of the corresponding
appropriations ordinance (for LGUs); Resolution of the
Board of Trustees approving the request (for SUCs &
Local Water Districts) |
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Duly Accomplished Motor
Vehicles Inventory Form/Latest Inventory and Deployment
of Existing Motor Vehicles |
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Justification for the Purchase,
to include user-official or deployment of the motor vehicle
by organizational unit and/or activities/purposes for
which the vehicle will be used |
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Duly Accomplished Inventory
and Inspection (I & I) Report of Unserviceable Equipment
covering the vehicle/s to be replaced (in case of replacement
of motor vehicle) |
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| B.
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Rental
of Motor Vehicle/s (for a continuous period in excess
of 15 days) |
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Letter-Request of the LCE/Agency
Head |
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Detailed Justification for
the Rental, including the duration of the specific program,
project and activity for which the said vehicle will be
rented
[ * ] |
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Number, Type, Specifications
of Vehicle/s to be rented and proposed rate/term and period
of rental |
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• |
Latest Inventory and Deployment
of Existing motor vehicles |
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• |
Certification of the Accountant,
noted by the LCE/Agency Head, attesting to the availability
of funds and the specific fund source for the rental of
the motor vehicle, and a copy of the corresponding appropriations
ordinance (for LGUs) |
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| C.
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Purchase
of Second Hand/Reconditioned Transport and Heavy Equipment |
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Letter-Request of the LCE/Agency
Head |
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Certification on the following: |
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Mileage of the second-hand
vehicle to be purchased from the time it was originally
acquired as a brand new unit |
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Estimated useful life of the vehicle/s
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Specifications/features, to include
information on date of manufacture, size, capacity, intended
use, etc. and certification from the LCE/Agency Head that
the second-hand/reconditioned vehicle to be purchased
is operational and in good running condition |
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Availability of spare parts and annual
repair and maintenance cost of the second-hand vehicle |
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Certification of the Accountant,
noted by the LCE/Agency Head, attesting to the availability
of funds and the specific fund source for the purchase
of the motor vehicle, and a copy of the corresponding
appropriations ordinance (for LGUs) |
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• |
Latest inventory and deployment
of existing motor vehicles |
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Justification for the proposed
acquisition |
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| II.
LEASE OF COMPUTERS |
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Letter- Request of the LCE/Agency
Head |
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Detailed Justification for
the Proposed Lease of Computers, including the duration
of the specific program, project and activity for which
the said computer will be leased |
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Number, Type, Specifications
& Cost of Computers to be leased and proposed rates/terms
of lease |
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Latest Inventory and Deployment
of Existing Computers |
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In the case of LGUs, certification
of the LGU Accountant, noted by the LCE, attesting to
the availability of funds and the specific fund source
for the lease of computers, and a copy of the corresponding
appropriations ordinance |
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| III.
FORWARD OBLIGATION AUTHORITY (FOA) |
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(Foreign
Assisted Projects) |
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Appraisal Report |
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National Economic and Development
Authority- Investment Coordinating Committee (NEDA-ICC)
Approval |
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Draft Loan Agreements/Suppliers
Contract |
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Project Profile |
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Funding Strategy for the
Project/s |
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| IV.
USE OF SAVINGS |
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Letter-Request containing
purpose/justification for the request |
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Certification on the Availability
of Funds ( by the Budget Officer and Chief Accountant) |
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V.
PAYMENT OF REWARDS TO INFORMANTS ON VIOLATION OF INTERNAL
REVENUE, TARIFF AND
CUSTOMS LAWS, RULES AND REGULATIONS |
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Letter-Request of the LCE/AgencyHead |
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Endorsement of the DOF Rewards
Committee |
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Proof of Deposit with BTr
of amount collected |
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* For LGUs, to include economic feasibility of renting/leasing
the vehicle/computer (instead of buying a new unit) |
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